Parish Council Minutes 2009.
( click here for Parish Council Accounts)
Article by John Labouchere - Extensions to time limits for planning permissions below.
WHISSONSETT PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING
HELD ON 8TH OCTOBER 2009 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALLCouncillors Present: Cllr G Rutter, Cllr T Ulph and Cllr S Dye
Others Present: Lucinda Leonard (Norfolk Rural Community Council)
Invited guest, 7 electors and Mrs G Hubbard, Parish Council Clerk
1. Welcome and to consider accepting apologies for absence received
The Chairman welcomed those present and apologies were received from
Cllr David Burton, due to illness, and Dist Cllr John Labouchere and these were accepted.2. To receive any Declarations of Interest
Cllr Ulph declared a Personal interest in item no. 6, Planning issues.3. To confirm and accept Minutes of the 20TH August meeting
Cllr Dye proposed the circulated minutes be accepted as a true and accurate record of the meeting, Cllr Ulph seconded the proposal. Carried by the Council4. To report on any matters arising from the minutes of 20TH August (not on agenda) There were no matters arising.
The Chairman suspended the meeting for the Public Participation period.
PUBLIC PARTICIPATION PERIOD
To receive presentation from Lucinda Leonard (Norfolk Rural Community Council) re grants Lucinda Leonard suggested contacting Norfolk Playing field Association for a grant. She also mentioned the Play Builder grant for 8 – 13 year old children. Lucinda mentioned NRCC administer COMMA funding.The Clerk was advised to contact Caroline Cox at Breckland for advice about funding. The Clerk already has an Awards for All application pack.
Lucinda reiterated that a strong case is needed to secure any grant money. She suggested the Parish Councillors look at the Play England website and obtain a copy of the Breckland play strategy document. This will help with the gathering of evidence. She was thanked for her attendance.
It was decided that 2 sets of minutes would be available for the public to see, one on the notice board and one in the shop, provided the shop owner has no objections.
The Chairman explained what ideas the Parish Council had regarding the dilapidated seat on the Campingland. The fate of the seat will be discussed at a meeting shortly.
The Charity Commission was discussed and the Clerk told those present that the money that had been created because of the sale of some pieces of land was in the business premium account and she said how much it was. A member of the public did not think it was correct to have it in the same bank account as other monies, so the Clerk will check with the Charity Commission regarding this.
The Chairman closed the Public Participation period and resumed the meeting.
5. To decide on required playing field equipment
Cllr Ulph advised that the new pieces of play equipment needed were as follows:- A cone climber, a see saw, two new rides and a complete new swing set. Also some furniture needs renewing. The cost would be just over £20,000 and this would include safety flooring. Cllr Ulph will be contacting the schools to try to gain evidence on the need for this project. The idea of a mail-drop at each house in the village was discussed.The price for a fence with a closing gate has been obtained and this is £2,140.00 One or two other quotes will be obtained.
6. To discuss any Planning issues
Breckland 3PL/2009/0731/F Messrs Ulph & Bailey, The Old Bell, demolition of outbuilding & construction of studio with glazed link, application withdrawn7. To discuss any Highways issues
Cllr Ulph was not able to keep the meeting arranged with Mr Shaun Simpson, so it will be rearranged. When he meets with him he will discuss the situation at Wash Lane, as it will be a skid hazard if there is too much rain.Some skid marks had been caused by Mr Stangroom at Swan Hill and it was felt that vehicles parking on the junction are a problem to drivers. Cllr Dye said she will speak to the Police about this parking problem.
8. To discuss Correspondence
Breckland – forum 29 October
NNAB – donation required. No donation will be sent.
Clerks & Councils Direct
Norfolk Link, NALC annual report, info on training
Norfolk Lowland Search & Rescue – asking for a donation
Norfolk Wildlife Trust – asking for info re pieces of land
TSR LTD offering their services for grounds maintenance
Society of Local Councils and Clerks local meeting 13th October
Norfolk Parent Partnership – offering support with school transition9. To finalize the village directory
The Clerk received the directory, with some amendments. She will give an amended version to L F Everett & Son, the printers, and 300 copies will be printed. This will allow every household to receive a copy and have some spare.10. To discuss the allotments
The Council accepted the contract, which had been created by the Clerk. The Clerk will email the contract to Cllr Dye, who will give each allotment holder a copy and they will be asked to sign it.11. To authorize any necessary Financial Transactions (Clerk’s salary and
G & R Maintenance)
Cllr Dye proposed the financial transactions be authorized for payment, seconded by Cllr Ulph, carried by the Council12. To adopt the risk assessment form, updated standing orders and financial regulations
13. To receive items for next agenda
Update on play equipment evidence
Report from Cllr Ulph re the local schools
Campingland
Set the precept14. To confirm date and time of next meeting
The next meeting will be held on Thursday November 26th 2009 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.30p.m.
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Article by John Labouchere
Extensions to time limits for planning permissions
The Government has announced extensions to the time limits for implementing existing planning permissions
Following a consultation exercise between 18 June and 13 August, the Government has contacted us about the power to extend the time limits for existing planning permissions. These provisions are to come into effect on 1 October allowing planning permissions which are about to lapse to be kept alive via a simplified application procedure. As a result of the consultation, the Government has widened the power so that it now covers all eligible permissions - not just those for major development.
From 1 October it will also be possible to apply to make non-material amendments to existing planning permissions under s.96A of the Town and Country Planning Act 1990.
Fenella Collins - the CLA's Chief Planning Advisor elaborates:-
Extending time limits for existing planning permissions – it applies to all planning permissions (rather than just major development as was the original proposal). For extant planning permissions granted on or before 1 October 2009, for development which has not yet begun, with a new planning permission subject to a new time limit. For these types of applications, the requirement to provide a design and access statement will not apply; consultation requirements are modified and plans and drawings will not have to be provided. Listed building/conservation area permissions are covered by this part.Fees for extending time limits for existing planning permissions
The current proposals on fees for the new application are likely to be (but not yet finalised):£500 for major development,
£50 for householder development, and
£170 for other sizes of developmentThe Fee regulations are not yet in place – they have to be laid before Parliament – so the fee regulations will not come into being for at least 8-10 weeks. In the meantime, planning fees are as now – i.e. as if the application were a wholly new application.
For non-material changes to planning permissions - LPAs will decide what is non-material. Listed building/conservation area permissions are not allowed to be amended in this way. There are no fees payable for non-material amendment applications.
Application forms for both of the above will become available on the Planning Portal by 1 October 2009. Applicants will have to use one or other of the 2 new standard forms, there will be a notification procedure that the applicant will have to comply with, the decision notice from the LPA must be given within 28 days..
CLG (Communities and Local Government) will be producing guidance in due course.
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Next meeting will be held on Thursday 8th October 2009 at 7.30 p.m. in the Village Hall.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.
AGENDA
1. Welcome and to consider accepting apologies for absence received2. To receive any Declarations of Interest
3. To confirm and accept Minutes of the 20TH August meeting
4. To report on any matters arising from the minutes of 20TH August (not on agenda)
PUBLIC PARTICIPATION PERIOD
To receive report from District Councillor
To receive presentation from Lucinda Leonard (Norfolk Rural Community Council) re grants5. To decide on required playing field equipment
6. To discuss any Planning issues - Messrs Ulph & Bailey, application withdrawn
7. To discuss any Highways issues
8. To discuss Correspondence (see attached list)
9. To finalize the village directory
10. To discuss the allotments
11. To authorize any necessary Financial Transactions (Clerk’s salary and
G & R Maintenance)12. To adopt the risk assessment form, updated standing orders and financial regulations
13. To receive items for next agenda
14. To confirm date and time of next meeting
Adopt risk assessment
Adopt standing orders and financial regulations
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WHISSONSETT PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING
HELD ON 20TH AUGUST 2009 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALLCouncillors Present: Cllr G Rutter, Cllr D Burton, Cllr S Dye and
Cllr T Ulph (late arrival)
Others Present: 4 electors and Mrs G Hubbard, Clerk1. Welcome and to consider accepting apologies for absence received
The Chairman welcomed those present and apologies had been received from Dist Cllr John Labouchere.2. To receive any Declarations of Interest
There were no interests declared.3. To confirm and accept Minutes of the 23rd July meeting
Cllr Burton proposed the circulated minutes be accepted as a true and accurate record of the meeting, Cllr Dye seconded the proposal. Carried by the Council4. To report on any matters arising from the minutes of 23rd July (not on agenda)
The Chairman thanked Ms Fothergill for cleaning the millennium seat. She said Brian Hart had cleared away the weeds and David Stangroom had taken away the rubbish.The Chairman suspended the meeting for the Public Participation period.
PUBLIC PARTICIPATION PERIOD
To receive report from District Councillor. He was not present.Ms Fothergill wondered if the Parish Council might wish to consider sharing the cost of the S.A.M. equipment, as she had read that another parish council wanted to buy it and possibly join forces with another parish council, so costs could be shared. The Chairman said he would speak to Martin Sullivan, editor of the North Elmham magazine.
The Clerk was asked to contact Mr Campbell to make sure that the minutes are put on the website.
Ms Fothergill discussed with the Parish Council whether better use could be made of the playing field.
As there are 2 seats at Stokes Hill, she wondered whether one could be positioned elsewhere, and this suggestion will be looked into.
At the next meeting there should be a representative from Broadland present, to talk about the grass situation at Church Close.
The Chairman closed the Public Participation period and resumed the meeting.
5. To discuss any Planning issues
Breckland 3PL/2009/0731/F Messrs Ulph & Bailey, demolition of existing outbuilding & construction of studio with glazed link. Cllrs Dye, Rutter and Burton had no objections to this application.Cllr Ulph had not arrived when it was discussed.
Breckland – 3PL/2009/0663/F Dr Moondi & Ayling, Lower Farm Barn, proposed porch & detached double garage with 1st floor storage area, application withdrawn
6. To discuss any Highways issues - Walkabout
A ‘walkabout’ took place and it was noted that electric cables are getting inter twinned with the branches, on the approach to the playing field. Regarding the playing field equipment, the existing swings could be renovated, as could the climbing frame. A new roundabout and a new seesaw could be bought. The Chairman and possibly Cllr Dye and Cllr Burton will try to meet with a company representative from Adventure Playgrounds Ltd., the company that installed the play equipment at Toftwood. Fencing may be required. The Clerk will check whether RoSPA carried out an inspection this year. Regarding the monies that will need to be spent, the Clerk will check with the Charity Commission whether it will be possible to use the money in the Business Premium account, which was generated from the sale of some land, some years ago.The derelict cottage in London Street, near the village hall, in the middle of the village, is detrimental to the pleasant ambience of the village. Occasionally the grass is cut. There are scrapped cars all around it. The Clerk will write to Breckland about it and a photo will be given to her to send with the letter.
The seat at the bus stop needs replacing and the bus timetable needs to be taken down or replaced. Cllr Burton will contact G & R Maintenance and ask them to deal with the seat situation.
The Clerk will contact Norfolk County Council regarding the bus timetable.
Gary Lake will be asked to price up cutting back the hedges at Campingland and the Chairman offered to meet up with him. Cllr Ulph will speak to a tree surgeon in the village regarding some trees at the back of the Church.
A lot of debris is being dumped in Church Lane. The Chairman will speak to Gary Lake about it. The picnic table and bench on the Campingland are in a bad state. The table probably wants cleaning up and the bench is not so bad. The Chairman wanted the other Councillors to try to find out it there was ‘any significance’ to these two items. If not, they will be moved.
G & R Maintenance will also be asked to deal with some concreting needed, regarding moving a seat.
At the allotments, the single gate is a health and safety risk, because of the metal bar. It either needs to be removed or mended. A steel post will be obtained from G & R Maintenance.
Cllr Ulph will contact Mr Shaun Simpson and speak to him about opening up the ditch and sand banking the opening, as this needs to be dealt with to avoid any more flooding problems.
7. To discuss Grants investigation
The Clerk was waiting to receive a grant application form from Grass Roots. When she receives it, she will pass it on to Cllr Ulph for him to study.8. To discuss Correspondence
CAB – AGM invite 18 September, Breckland – World Food Day 16 October
NALC AGM 12th September. No-one wished to attend these events.9. To finalize the village directory
As this had not been returned to the Clerk, she could not organize its printing, so it will be an agenda item for October.10. To discuss the allotments
The Clerk had created a contract and this will be emailed to the Chairman, so he can distribute a copy to the Councillors for their approval.11. To authorize any necessary Financial Transactions
There were no financial transactions to be authorized.12. To receive items for next agenda
Adopt risk assessment
Discuss playing field equipment
Adopt standing orders and financial regulations13. To confirm date and time of next meeting
The next meeting was set for Thursday 8th October 2009 at 7.30 p.m. in the Village Hall.
There being no further business to discuss, the meeting finished at 8.55 p.m.*
PUBLIC NOTICE
WHISSONSETT PARISH COUNCILA meeting of the above named Parish Council will be held on Thursday 20th August 2009 at the Village Hall at 7.30 pm. All members of the Public are welcome.
13th August 2009 Clerk: - G Hubbard (Mrs)
Tel/Fax 01362 693427
AGENDA1. Welcome and to consider accepting apologies for absence received
2. To receive any Declarations of Interest
3. To confirm and accept Minutes of the 23rd July meeting
4. To report on any matters arising from the minutes of 23rd July (not on agenda)
PUBLIC PARTICIPATION PERIOD - To receive report from District Councillor
5. To discuss any Planning issues
6. To discuss any Highways issues - Walkabout
7. To discuss Grants investigation
8. To discuss Correspondence (see attached list)
9. To finalize the village directory
10. To discuss the allotments
11. To authorize any necessary Financial Transactions
12. To receive items for next agenda
13. To confirm date and time of next meeting*
WHISSONSETT PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING
HELD ON 23RD JULY 2009 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALLCouncillors Present: Cllr G Rutter, Cllr D Burton, Cllr T Ulph and Cllr S Dye
Others Present: 4 electors and Mrs G Hubbard, Clerk to the Parish Council
1. Welcome and to consider accepting apologies for absence received
The Chairman welcomed those present and there were no apologies to consider.2. To co-opt onto the Parish Council a Councillor, if relevant
No-one had applied to fill the vacancy.3. To receive any Declarations of Interest
There were no interests declared.4. To confirm and accept Minutes of the 18th June meeting
Cllr Burton proposed the circulated minutes be accepted as a true and accurate record of the meeting, Cllr Dye seconded the proposal. Carried by the Council5. To report on any matters arising from the minutes of 18th June (not on agenda)There were no matters arising.
The Chairman suspended the meeting for the Public Participation period.
PUBLIC PARTICIPATION PERIOD
To receive report from District Councillor. Dist Cllr Labouchere was not present, so there was no report.The grass at Church Close had been cut one more time by Boradland. It was felt that a representative from Broadland should be invited to attend the next meeting. Broadland will be told that the Parish Council considers the grass cutting the responsibility of Broadland. It was felt that a letter to Keith Simpson might be useful.
The Millennium seat at Herne Lane needs some attention. Cllr Rutter and Mr Lake had looked at the conservation area and some more grass seed needs sowing. A village walk will take place on 7th August and after this Mr Lake can be asked to carry out certain tasks
The Chairman closed the Public Participation period and resumed the meeting.
6. To discuss any Planning issues
Breckland – 3PL/2009/0337/F Messrs Ulph & Bailey, planning permission received.
Breckland – 3PL/2009/0345/F Dr Jennings, refusal of planning permissionCllr Burton had met with Debbie Wagg, Breckland Council, regarding Mr & Mrs Pollard’s static caravan. It appears that they do not need planning permission.
7. To discuss any Highways issues
It was commented on that the streets are occasionally swept. Stocks Hill loses a foot or so of road because of vegetation growing on the road. This will be looked at on the village walkabout.Speeding. Cllr Ulph and Peter Fuller, PCSO, carried out some speeding investigations. No motor bikes or big agricultural vehicles were seen. The Clerk was asked to try to obtain from Peter Fuller his findings from the following day, as he went there the following day as well.
At Wash Lane there is still a problem, as the gully is not big enough, so the flooding problem is not improving. The Parish Council felt that a letter should be sent to Shaun Simpson at Highways, enclosing some photos showing the problem.
8. To discuss Grants investigation
The Clerk had spoken to the Chairman of Colkirk Parish Council and was told that they had obtained some funding from the Big Lottery but a great deal of evidence needed to be obtained. The Clerk will speak to the Vice Chairman and find out some more information.9. To discuss Correspondence (see attached list)
Summer conference July 28th, John Innes discovery day 13th September, Weeting Village Hall 6th August
Norfolk County Council – manage your finances
Letter to Mr Rutter from Mr & Mrs Fisher re noisy dog
Breckland – gambling act 2005 draft revised statement of principles
Clerks & councils direct, The Playing Field magazine
Open Spaces Society – proposed re-routing of public footpath across land at Godwick Hall Farm, Tittleshall. The Clerk will write to the Open Spaces Society and ask for more details.10. To discuss alterations to the proposed village directory
The Parish Council decided to chose lime green as the colour for the cover of the directory.11. To discuss the allotments
As there are residents in Whissonsett waiting for an allotment to become available for use, it was decided a letter should be sent to Mr Green, asking him if he would consider relinquishing about 9 metres of the land he rents It was thought that he rented 8 allotments but, after measuring, it was felt that he actually had 9. A new contract will be drawn up for those renting allotments.12. To authorize any necessary Financial Transactions
Cllr Rutter proposed the following transaction be authorized for payment, seconded by Cllr Burton, carried by the Council.Clerk’s salary & expenses for March-July ’09 £589.32
13. To receive items for next agenda
Allotments
Grants
Highways Walkabout
Directory14.To confirm date and time of next meeting
The next meeting was set for Thursday 27th August 2009 at 7.30 p.m. in the Village Hall.
There being no further business to discuss, the meeting finished at 9.00 p.m.*
MINUTES OF ANNUAL PARISH MEETING
HELD ON 14th MAY 2009 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALLPresent: Mr George Rutter, Mr David Stangroom, Mrs Sally Dye, Mrs A Blake, Mr M Fenton, Mrs P Bramman, Mr R Ireson, Mrs J Mason, Mrs J Ireson and Mrs Elizabeth Hill, Headteacher at Brisley Primary School.
1. Welcome and Apologies for Absence
The Parish Council Chairman, Mr George Rutter, took the Chair for this meeting and welcomed everyone. Apologies for absence were received from Mr W Blake, Mrs Janet Stangroom, Mr D Burton, Mr Tim Ulph, and Dist Cllr John Labouchere and these were accepted.2. Minutes of the meeting held on 15th May 2008
Mr Stangroom proposed the minutes be accepted as a true and accurate record of the meeting. Mr Rutter seconded the proposal. No objections so Mr Rutter signed the minutes.3. Report from the Mr J Labouchere, the District Councillor
As Mr Labouchere was not present, there was no report.4. Report from the Chairman of the Parish Council
Mr Rutter delivered a verbal report. He said that he had been elected as Chairman for another year and thanked his fellow Councillors for their hard work during the year. He asked for the residents to give some thought to the fact that there were vacancies on the Parish Council and to contact a Councillor if they felt like joining. The precept was not increased this year. Vandalism seems to have dropped, due to more police support maybe.5. Reports from Village Clubs/Organisations
Mrs Hill, Headteacher at Brisley Primary School, gave a very interesting and comprehensive verbal report regarding her school.
Whissonsett P.C.C. – this report had been prepared by Mrs Janet Stangroom but was read out by Mr Stangroom.
Whissonsett Village Appraisal – Mrs Dye reported that this is on hold at the moment.
Mrs Bramman gave a report regarding the Horticultural Society.
Bowls Club – there was no report.
Carpet Bowls Club – this report was read out by Mrs Blake
Village Hall and Playing Field. This report was read out by Mr Ireson.
Mrs Ireson gave a report regarding the Women’s Group.
Regarding the Ann Stangroom Charity, no-one was able to give a report on this as it is normally delivered by Mrs English. She, unfortunately, had been in hospital but luckily would be coming out soon.
Lesley Pegg had written a report regarding Arts East and this was read out by Mr Rutter
Mrs Blake spoke about the Community Car Scheme. She said that she had lost some patients this year. Eighty nine journeys had been done for ninety four passengers, with four drivers and over a thousand miles had been traveled. The cost to the Parish Council had been £141.83 and Breckland pay the same amount. The drivers are volunteers and receive a petrol allowance.
6. To discuss any intended Forward Plans
The village hall will a ‘face lift’ and be smartened up a bit, and this will hopefully attract some more interest in using it. Subject to grants, some children’s play equipment is to be replaced as it is not safe. At village hall meetings, attendance is poor and one or two Parish Councillors try to attend but it does not get the support it should get. When the playing field is sorted out, tennis and net ball will probably be possible. Mrs Ireson suggested a children’s reading session during school holidays, when the mobile library is outside the village hall.7. Any Other Business
Footpaths are not a problem at the moments. However dog mess is a problem, at Herne Lane and the Old Rectory Paddock. Ironically those are the places where the bins are installed! Something will be put on the website about it. Some painting needs to be done on the metal turnstile and Rod Ireson offered to deal with this. Mr Rutter was asked to speak to Mr Gary Lake, the grass cutter, about cutting down some holly.
Mrs B wondered whether a scarecrow event might be a good idea and finish the day off by having refreshments in the hall.
8. To set date for next meeting
There being no further business to discuss, the meeting finished at 8.35 p.m.
The next meeting will be held on Thursday 13th May 2010 at 7.30 p.m*
WHISSONSETT PARISH COUNCIL
MINUTES OF ANNUAL PARISH COUNCIL MEETING
HELD ON 1ST MAY 2009 AT 10.30 A.M. IN
WHISSONSETT VILLAGE HALLCouncillors Present: Cllr G Rutter, Cllr D Burton, Cllr S Dye and Cllr T Ulph
Others Present:4 electors, Dist Cllr John Labouchere and PCSO Mr Peter Fuller
1. To elect the Chairman of the Parish Council and receive signed Declaration of Acceptance of Office form.
Cllr Dye proposed Cllr Rutter for the position of Chairman of the Parish Council, seconded by Cllr Burton, carried by the Council. Cllr Rutter accepted the position and the Clerk received the form2. To elect Vice Chairman of the Parish Council and receive signed Declaration of Acceptance of Office form
Cllr Dye proposed Cllr Burton for the position of Vice Chairman of the Parish Council, seconded by Cllr Rutter, carried by the Council. Cllr Burton accepted the position and the Clerk received the form3. Welcome and to accept apologies for absence
Cllr Rutter welcomed those present and there were no apologies to be received.4. To receive any Declarations of Interest
Cllr Ulph declared a personal interest in item no. 7 on the agenda (planning issues)5. To confirm and accept Minutes of the 2nd April 2009 meeting
Cllr Ulph proposed the circulated minutes be accepted as a true and accurate record of the meeting. Cllr Burton seconded the proposal. Carried by the Council6. To report on any matters arising from the minutes of 2nd April (not on agenda)
Item 7. from the April minutes, Cllr Burton is still trying to speak to a few people to see if he could find out who owns the playing field. The Clerk spoke to the insurance company and was told if a Sports Day or Car Boot Sale took place, the Parish Council is covered by public liability, as long as no more than about 100 people attend, and there will be no extra cost.
The Chairman suspended the meeting for the Public Participation period.PUBLIC PARTICIPATION
To receive report from District Councillor re Church Close
Mr Labouchere said he had spoken to Miss Jacobs of the Housing Association. He suggested a letter be sent to the legal representative at NALC.
Regarding the Boundary Committee, Breckland are hoping that the idea of the single unitary will be scrapped. A further judicial review has been asked for.
Out-sourcing of planning functions is taking place with Capita. Really most of the same staff are being used, with the background of a bigger company. The date for signing is on 8th May. The new Chairman of Breckland is now John Rogers.
Broken fencing at Church Close was discussed. Broadland have been told about this but did not wish to help. Mr Labouchere suggested the resident with the problem write to Broadland, stating it was an encroachment and ask them to deal with itS.A.M. report from PSCO Peter Fuller
Five separate locations had been chosen and each location had had three separate visits. The entry and exit speeds were not considered ‘bad’. The average entry speed at Mill Lane was a little high. The Parish Council requested some additional tests to be carried out as they felt the locations that had been targeted were not suitable. Mr Fuller said he could ask for some different ones to be used, but he cannot tell the officers where to actually go. He offered to get hold of the speed gun and join the Parish Councillors to see what speeds are being used. Cllr Ulph said he would stand with him and mornings and evenings are the ‘bad’ times. Mr Fuller mentioned how important it is for the officers to be safe, when carrying out these tests. Speedwatch is an option and this was discussed briefly. Mr Fuller said he would stay in contact with Cllr Ulph. Big changes are taking place in Norfolk Constabulary with now only 6 response stations in Norfolk. Priorities are crime and very little involvement with Parishes unfortunately. He was thanked for attending.The Chairman closed the Public Participation period and resumed the meeting.
7. To discuss any Planning issues
Cllr Ulph vacated the hall whilst this item was discussed.
Breckland – 3PL/2009/0337/F The Old Bell, High St Messrs Ulph & Bailey
Form a conservatory link between the existing dwelling and outbuildings
The Parish Council had no objections to this application.The Clerk will write to Breckland enquiring whether the caravan, which is at End Terrace Cottage, London Street, where Mr and Mrs Pollard live, is a residential caravan.
8. To discuss any Highways issues
Cllr Ulph will chase up Highways regarding the pot hole situation. A pot hole on New Road had recently had work done on it, but it needs attention again. Large pot holes are regarded as a matter of priority with Highways. Cllr Dye did not think the quality of repair was very good.
The Clerk will contact Mr Labouchere to find out if he obtained any information regarding the mask application that was passed.9. To discuss progress re Grant investigation
Some more grant applications need to be obtained as about £50,000 is needed in total.
10. To discuss Correspondence
Copy of letter the Clerk wrote to Glazewing
The Boundary Committee structural review of Norfolk: further draft proposals
Breckland – LDF submission of core strategy & dev. Control policies to the Sec. of State cd
Norfolk County Council – local list validation requirements : consultation (planning)
Norfolk Police Authority – Norfolk policing plan 2009-12
Equality & Human Rights Comm – public sector equality duties
Breckland – building futures – meeting 18 May 9.30 am - 4.30 pm
Breckland – standards comm. mins and agenda 28 April
The Playing Field magazine, Norfolk Link and Breckland town & parish council forum newsletter11. To discuss the insurance policy
This was discussed under item 6.10. To authorize any necessary Financial Transactions
There were no financial transactions to authorize.11. To ratify end of year accounts and Annual Return
Cllr Rutter proposed the end of year accounts be accepted as correct, seconded by Cllr Burton, carried by the Council.Cllr Burton proposed the Annual Return, including the Annual governance statement, be accepted, seconded by Cllr Ulph, carried by the Council.
12. To receive items for next agenda
There being no further business to discuss, the meeting finished at 11.50 p.m.
To discuss LDF and planning
Play equipment grants
Speed
13. To confirm date and time of next meeting
The next meeting will be held on Thursday 18th June 2009 at 7.30 p.m. in the Village Hall.*
WHISSONSETT PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETINGHELD ON 2ND APRIL 2009 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALLCouncillors Present: Cllr G Rutter, Cllr D Burton, Cllr S Dye and Cllr T Ulph
Others Present: 4 electors and Mr Gary Lake (invited guest)
1. Welcome and to accept apologies for absence
No apologies for absence had been received from Parish Councillors but Dist Cllr John Labouchere had sent apologies.2. To receive any Declarations of Interest
There were no interests declared.3. To confirm and accept Minutes of the 19th February 2009 meeting
Cllr Dye proposed the circulated minutes be accepted as a true and accurate record of the meeting. Cllr Ulph seconded the proposal. Carried by the Council4. To report on any matters arising from the minutes of 19th Feb. (not on agenda)
Ms Bastin was visited by the Chairman. A small tree needs to be cut down. It is on parish council ground. Mr Lake will be asked to deal with it. Regarding allotments, Mr Green seems to think there are no spare allotments. The charges are now £5.00 per year for a full allotment and £3.00 per year for a half allotment.
PUBLIC PARTICIPATION
To receive report from District Councillor re Church Close
Dist Cllr John Labouchere was not able to be present.Discussion with Mr Gary Lake of G & T Lake Garden Maintenance
Mr Lake said that mole hills on the playing field were a problem and needed to be sorted out. The Chairman proposed that Mr Lake be paid £20.00 to deal with this problem, seconded by Cllr Burton, carried by the Council. The public mentioned that there is no grass on the roadway through the middle at Campingland. It has been sprayed on the edges and over the winter it has become a mess. It was decided to seed it and it may be a cheaper option to buy a sack of seed. Mr Stangroom said he may be able to help with this idea of seeding. Regarding the conservation area, Mr Lake was asked not to cut the ‘middle bit’ until June, because an area it to become ‘wild’. Mr Lake will be paid £100.00 for 2 cuts at £50.00 each. The fete is taking place on 27th June, so he will cut the grass about 2 weeks beforehand. The village hall is going to hold a sports day in August, so the playing field will need to be cut in readiness for that. A car boot sale will take place on Sunday June 7th at 2 pm, so again the grass will need to be cut.
It was decided to extend Mr Lake’s contract until 2012. A 2% rise will be given now and whatever the new figure is will remain until 2012.S.A.M. report from PSCO Peter Fuller
Mr Fuller was not able to be present.The public spoke about flooding on the Titttishall Road. Mrs Blake is concerned as she sometimes has to take patients to Litcham and the road is flooded. Highways need to look at the pipe work at Brick Kiln Farm as there is probably a blocked pipe. Cllr Ulph had received an email from Shaun Simpson stating the work that should have been has not happened yet and will be looked at in May. Mr Daniels had said he could widen a ditch on his land. Cllr Ulph will speak to Shaun Simpson regarding the permanent well problem
Two metal skips had come through the village and made a mess so the Clerk will write a letter to Glazewing Ltd, Stoke Ferry.
The Chairman closed the Public Participation period and resumed the meeting.
5. To discuss any Planning issues
There were no planning issues to discuss.6. To discuss any Highways issues
This subject was covered under Public Participation.7. To discuss progress re Grant investigation and meeting on Saturday March 28th
The Village Hall Committee had had a couple of meetings. A letter had been sent to every household but in total only 20 people out of 500 attended the last meeting, which was to discuss the future of the village hall. The Village Hall Committee has decided that they are not going to pursue the idea of a full refurbishment or new roof. There is not the ‘want’ for anything other than the village hall. No grants will be pursued and the village hall will use its own money for anything they need to do. The playing field project will be done by the Parish Council. It was decided that Cllr Burton would speak to a few people to see if he could find out who owns the playing field. The Clerk will find out if a Sports Day or Car Boot Sale is covered by the Parish Council insurance. No further investigation is to be done regarding the village hall. Money for play equipment will hopefully be obtained through grants. The old climbing fence will be removed by someone, in due course.8. To discuss Correspondence
Cllr Soar had sent an email resigning from the Parish Council, so the Clerk will obtain the necessary forms regarding a replacement.
The Chairman had received a letter from Hilary Weston regarding the road sign and Stocks Hill. Cllr Ulph offered to look into this.
The list of correspondence and the remaining correspondence will be circulated.9. To decide where to plant the donated Beech Tree
This will be planted in the conservation area.10. To authorize any necessary Financial Transactions
Cllr Burton proposed the necessary financial transactions be authorized for payment, seconded by Cllr Rutter, carried by the Council.G & T Lake Garden Maintenance £2,849.88 and £20.00
W Blake, community car £104.15 NALC subscription £111.94
Norfolk Playingfield Association £20.0011 To receive items for next agenda
Update re insurance
12. To confirm date and time of next meeting
The next meeting will be held on Friday 1st May 2009 at 10.30 a.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.15 p.m.
PUBLIC NOTICE
WHISSONSETT PARISH COUNCILThe Annual meeting of the above named Parish Council will be held on Friday 1st May2009 at the Village Hall at 10.30 am. All members of the Public are invited to attend. PLEASE NOTE DIFFERENT TIME THAN USUAL.
AGENDA.
1. To elect the Chairman of the Parish Council and receive signed Declaration.
2. To elect Vice Chairman of the Parish Council and receive signed Declaration
3. Welcome and to accept apologies for absence
4. To receive any Declarations of Interest
5. To confirm and accept Minutes of the 2nd April 2009 meeting
6. To report on any matters arising from the minutes of 2nd April (not on agenda)
PUBLIC PARTICIPATION
To receive report from District Councillor re Church Close
S.A.M. report from PSCO Peter Fuller7. To discuss any Planning issues
8. To discuss any Highways issues
9. To discuss progress re Grant investigation
10. To discuss Correspondence
11. To discuss the insurance policy10. To authorize any necessary Financial Transactions
11. To ratify end of year accounts and Annual Return
12. To receive items for next agenda
Notice of
A meeting of the Parish will be held at the Village Hall on Thursday 14th May 2009 at 7.30 pm. All members of the Public are invited to attend.AGENDA.
1. Welcome and Apologies for Absence
2. Minutes of the meeting held on 15th? May 2008 - Forsooth.
3. Report from the Mr J Labouchere, the District Councillor and County
Councillor, if present4. Report from the Chairman of the Parish Council
5. Reports from Village Clubs/Organisations
6. To discuss any intended Forward Plans
7. Any Other Business
8. To set date for next meeting
*
WHISSONSETT PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETINGHELD ON 19TH FEBRUARY 2009 AT 7.30 P.M.
IN WHISSONSETT VILLAGE HAL.L.
Councillors Present: Cllr G Rutter (Chairman), Cllr D Burton, Cllr T Ulph and Cllr S Dye
Others Present: 1 elector, Dist Cllr John Labouchere and Mr Gary Lake (invited guest)
1. Welcome and to accept apologies for absence
The Chairman welcomed those present to the meeting. Apologies for absence had been given to Cllr Burton from Cllr Soar.2. To receive any Declarations of Interest
Cllr Dye declared a personal interest in item no. 11.3. To confirm and accept Minutes of the 20th November 2008 meeting
Cllr Burton proposed the circulated minutes, be accepted as a true and accurate record of the meeting. Cllr Dye seconded the proposal. Carried by the Council4. To report on any matters arising from the minutes of 20th Nov. (not on agenda)
There were no matters arising.5. To confirm and accept Minutes of the 22nd January 2009 meeting
Cllr Ulph proposed the circulated minutes, be accepted as a true and accurate record of the meeting. Cllr Burton seconded the proposal. Carried by the Council6. To report on any matters arising from the minutes of 22nd Jan. (not on agenda)
There were no matters arising.The Chairman adjourned the meeting for the Public Participation period.
PUBLIC PARTICIPATION.
To receive report from District Councillor re Church Close
Dist Cllr Labouchere said there were contentious discussions going on between the Housing Association and Norfolk County Services. That was all he could say for the moment.
Regarding the Local Government Review (Single Unitary), there is a High Court Action taking place. Breckland, West Norfolk and South Norfolk have combined to fight this proposal of a single unitary, Changes are taking place regarding Development and Building Control. This may be dealt with by an outside company.At the moment 6 officers and other staff are involved and that is not economical. A company will be used that is already involved with this type of work with other areas. Breckland will benefit as the equipment used will be of very high class. Breckland staff will be available for other necessary tasks but contentious issues will still be dealt with by Breckland Council.
Pride in Breckland Competition – there are 80 nominations. Awards will be given by Simon Weston on 23rd March at Lynford Hall.
Cllr Burton said that the Parish Council had objected to planning application no 3PL/2008/1558/F Whissonsett Hall Farms, temp. anemometer mast up to 70 metres in height, supported by guy wires with max. diameter of 48 metres. The Parish Council and wished to know what the long term prospects will be and why it is needed. No information regarding this query had been received and the application had been passed. Dist Cllr Labouchere will investigate this.
Regarding the Local Development Framework, it is too late to try to alter the village envelope boundary.Discussion with Mr Gary Lake of G & T Lake Garden Maintenance
Mr Lake reported that there were many moles on the playing field. Cllr Rutter and Cllr Burton said they would try to deal with the moles using rakes. Mr Lake was asked to reseed the banks near the Church and to do it quickly. Mr Lake reported that someone is dumping rubbish onto a Lane and this situation will be monitored. Mr Lake wished to know if the Parish Council wanted any changes made to the grass cutting schedule. He will send s separate invoice for the seeding work. The conservation area at the back of the Church is to be cut April/May time. Cllr Rutter will find out for Mr Lake when the cutting is required. Mr Lake asked if his contract price is to be reviewed. It will be an item for the next agenda.S.A.M. report from PSCO Peter Fuller – Mr Fuller was not present.
The surface water at Springwell Cottage on Springwell Road is sodden with water and the road is breaking up. There are blind corners and speeding was discussed but it is not a Parish Council issue, more a police issue. Also the breaking up of the road is something that will have to be reported to Highways.
7. To discuss any Planning issues
There were no planning issues to discuss.8. To discuss any Highways issues
Most of the issues had been discussed under Public Participation. Cllr Rutter said there was a lot of mud around the village currently. Both sides of the Horningtoft Road have a mud problem. It was felt that farmers need to do whatever their work entails but some more consideration needs to be given to the residents and the condition of the village. The use of a sweeper was discussed. It was felt that the roads were not safe. Some farmers would be sent a letter regarding the problems and asking for their help in this matter.9. To discuss Grant investigation
A Village Hall Committee had taken place and most of the initial ‘spade’ work will be done by this Committee but the Parish Council will be needed to become involved with grants. There is to be another meeting on Saturday March 28th.10. To discuss Correspondence
Norfolk Accident Rescue Service – asking for a donation. Cllr Burton proposed they be sent £25.00, proposal seconded by Cllr Rutter, carried by the Council.
Letter from Ms Bastin at Reading Room Cottage regarding the hedge growth problems. Cllr Rutter will be meeting with her on 21st February.
Breckland – forum 19th March. Cllr Dye and Cllr Burton said they would attend.
Letter from Tim and Sue Burton asking if any allotments were available. At the moment there are none but there may be one in the future. Regarding allotments, as fees are now due, Cllr Ulph proposed the fee be raised to £5.00 per year, seconded by Cllr Burton, carried by the Council
Breckland – LDF – site specifics policies & proposals & Attleborough & Snetterton health area action plan – additional sites consultation11. To discuss Local Development Framework
As the deadline for submitting comments had passed, it was felt there was nothing to discuss.12. To authorize any necessary Financial Transactions
Cllr Burton proposed the following transactions be authorized for payment, seconded by Cllr Rutter, carried by the Council.G Hubbard Salary & Expenses Dec. 08 – Feb.09 £368.52
Norfolk Accident Rescue Service £25.0013. To receive items for next agenda
There being no further business to discuss, the meeting finished at 9.15 p.m.
Discussion with Mr Gary Lake of G & T Lake Garden Maintenance
14. To confirm date and time of next meeting
The next meeting will be held on Thursday 2nd April at 7.30 p.m. in the Village Hall.
The Annual Meeting of the Parish Council will take place on Friday 1st May 2009 at 10.30 a.m. in the Village Hall.*
WHISSONSETT PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING
HELD ON 22ND JANUARY 2009 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALLCouncillors Present: Cllr D Burton, and Cllr T Alpha
Others Present: 7 electors1. Welcome and to accept apologies for absence
The Vice Chairman welcomed everyone to the meeting. Apologies for absence had been received from Cllr J Soar, Cllr G Ratter, Cllr S Dye and Dist Cllr John Labouchere and these were accepted. Mr Lake had also told the Clerk that he was not going to be able to come to the meeting. The Clerk had been contacted by Norfolk Constabulary to say PCSO would not be attending the meeting as he was in Australia.Although there was not a quorum present, three Councillors are needed for a quorum, the Clerk decided not to cancel and to proceed with the meeting as a representative was present to deliver a presentation. No decisions or voting however will take place. Any items requiring this action will be adjourned until the next meeting.
2. To receive any Declarations of Interest
There were no interests declared.3. To confirm and accept Minutes of the 20th November 2008 meeting
As a quorum was not present, the minutes could not be voted on as correct and this agenda item will be on the February agenda.4. To report on any matters arising from the minutes of 20th November (not on agenda)
This item was adjourned until the February meeting.The Vice Chairman closed the meeting for the Public Participation period.
PUBLIC PARTICIPATION
To receive report from District Councillor
Dist. Cllr Labouchere was not present so no report was available.To hear information from Breckland representative re grants
Mrs Laura Apps-Green delivered an interesting presentation regarding funding. She explained that competition for funding is fierce. She explained ways of applying for funds and how the application should be set out. Funders look for evidence of consultation. It is best to separate the village hall project from the play equipment project. Funders will not fund maintenance work. If eco-friendly work is required, green environmental work will be easier to find funding for. Cllr Burton and Cllr Ulph thought it would be beneficial to have another meeting with the Village Hall Committee so this will be arranged.Regarding the flooding problem in Whissonsett, some work has been done by Highways but there is still more to be done.
Leaf clearing needs to be done by Highways as down New Road, the gullies on the bank opposite East View, between the two exits, are blocked. There had been some discussion with Highways regarding putting in a holding pool near the allotments but cost was an issue and nothing further has progressed.
Cllr Ulph will talk to Mr Shaun Simpson at Highways to see if there has been any progress regarding what Highways are thinking of doing about the flooding problem in Whissonsett.
Discussion with Mr Gary Lake of G & T Lake Garden Maintenance
Mr Lake was not present and will be invited to the next meeting.S.A.M. report from PSCO Peter Fuller
Mr Fuller will be invited to the next meeting.The Vice Chairman resumed the meeting.
5. To discuss any Planning issues
Mr & Mrs Daniels had received a letter from Debbie Wragg at Breckland regarding their caravan. It is only used for storage but Breckland thought it was used for residential. The caravan has now been moved.Breckland have produced a Planning Objections newsletter.
6. To discuss any Highways issues
Highways matters were discussed under Public Participation.7. To discuss Church Close
As it was hoped Dist Cllr Labouchere would have some news on this subject and he was not present, this item will appear on the next agenda.8. To discuss Correspondence
No correspondence required discussion. The list of correspondence was read out and the correspondence will be circulated.
9. To discuss Local Development Framework
This will be on the February agenda.10. To discuss Website renewal cost
The Parish Councillors present felt that the assumption that the website cost of £56.47 was correct, so Mr Campbell will be given the cheque for this amount.11. To authorize any necessary Financial Transactions
It was not possible to vote on the paying of the finances, but as the payment of these bills had been included in the budget prepared for the precept calculation, it was decided the monies should be paid.Chouse for Masers (external auditor) for £155.25 and W Blake (community car) for £87.40 were signed by Cllr Burton and will be passed onto Cllr Ratter for the second signature.
12. To receive items for next agenda
There being no further business to discuss, the meeting finished at 9.00 p.m.
Minutes of 20th November 2008
Grant investigation update
Discussion with Mr Lake of G & T Lake Garden Maintenance
To discuss Local Development Framework
13. To confirm date and time of next meeting
The next meeting will be held on Thursday 19th February 2009 at 7.30 p.m. in the Village Hall.*
WHISSONSETT PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING
HELD ON 9TH OCTOBER 2008 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALL
Councillors Present: Cllr G Rutter, Cllr D Burton, Cllr S Dye and Cllr T Ulph
Others Present: 8 electors1. Welcome and to accept apologies for absence
Apologies for absence had been received from Cllr J Soar and Dist Cllr John Labouchere and these were accepted.2. To receive any Declarations of Interest
There were no interests declared.3. To confirm and accept Minutes of the 7th August 2008 meeting
Cllr Ulph proposed the circulated minutes, be accepted as a true and accurate record of the meeting. Cllr Burton seconded the proposal. Carried by the Council4. To report on any matters arising from the minutes (not on agenda)
Mr Lake had contacted the Clerk and asked that he be ‘an agenda item’ at the next meeting.The Chairman adjourned the meeting for the Public Participation period.
PUBLIC PARTICIPATION
To receive report from District Councillor
Dist. Cllr Labouchere was not present, so no verbal report from him was available.The Chairman resumed the meeting.
5. To discuss any Planning issues
Breckland 3PL/2008/1265/LB Miss Stokes, Church Farm. Installation of solar panels on roof, listed building consent passed. The Council had had no objections to this application.
Breckland 3PL/2008/1301/F Stangroom Bros, Hamrow Villa, raise roof line over utility room, form new bedroom with en-suite & ground floor dining room, planning permission passed
Breckland – 3PL/2008/0999/F Stangroom Bros Ltd, Hamrow Farm, change of use of barn to residential, planning permission received
Breckland – 3PL/2008/1109/F Mr & Mrs Daniels, the caravan, removal of condition 4 on planning permission – refusal of planning permission
Breckland 3PL/2008/0825/F Messrs Ulph & Bailey, The Old Bell, alterations & extensions inc. raising of roof to rear wing. Revised access, planning permission granted.
6. To discuss any Highways issues
The Highways problems had been discussed under Public Participation.7. To make decision on play equipment
A letter had been received from the Whissonsett Village Hall & Playing Field Committee suggesting the possibility of working together to get the best value for money and obtaining the maximum amount of funding. Therefore a decision was not made and it was decided to have a joint meeting in the near future to discuss the best way forward. It will appear on the November agenda. A couple of Councillors hoped to be able to attend the Village Hall meeting on 13th October to arrange the proposed joint meeting.
8. To discuss Correspondence
A letter had been sent to Mrs English by the Nationwide Building Society and she had passed the letter on to the Chairman. The Council has £17.00 in an account with Nationwide. The Clerk went to Nationwide but was told that as she was not registered as a named person on the account, she was not able to give authorization to close the account, which was the wish of the Council. The Clerk learnt Nationwide would write to Mrs English, which they did. As this situation has not progressed, the Chairman will visit Nationwide, in an attempt to sort it out.
The list of correspondence and the correspondence will be circulated.
9. To discuss Local Development Framework
Cllr Dye said she felt very strongly about the fact that the Parish Council had not discussed and voted either for or against the individual pieces of land that the residents wished to put forward to Breckland. She felt this was a very important issue and it was wrong that more discussion had not taken place as to whether the boundary should be moved or not. The date had now passed so it was too late to do it now. The other Councillors felt discussion had taken place but she did not agree, so it was decided that there must have been some misunderstandings amongst the Councillors on this subject.10. To discuss Website renewal cost
As the Clerk had not heard from the website administrator, there was nothing to report.11. To authorize any necessary Financial Transactions
Cllr Burton proposed the invoice from the internal auditor for £35.00 be authorized for payment, seconded by Cllr Dye, carried by the Council.12. To receive items for next agenda
To set Precept To discuss Church Close
To adopt the new Freedom of Information Act
To decide on Play Equipment
To discuss Notice Board To discuss flooding update
13. To confirm date and time of next meeting
The next meeting will be held on Thursday 20th November at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 8.50 p.m.
*
WHISSONSETT PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING
HELD ON 7TH AUGUST 2008 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALLCouncillors Present: Cllr G Rutter, Cllr D Burton, Cllr S Dye and Cllr T Ulph
Others Present: 7 electors1. Welcome and to accept apologies for absence
Apologies for absence had been received from Cllr J Soar and Dist Cllr John Labouchere and these were accepted.2. To receive any Declarations of Interest
Cllr Ulph declared a personal interest in item 5, Planning and item 8 Correspondence.3. To confirm and accept Minutes of the 19th June 2008 meeting
Cllr Burton proposed the minutes, which had been circulated, be accepted as a true and accurate record of the meeting. Cllr Dye seconded the proposal. Carried by the Council4. To report on any matters arising from the minutes of 19th June (not on agenda)
There were no matters arising.The Chairman adjourned the meeting for the Public Participation period.
PUBLIC PARTICIPATION
To receive report from District Councillor
Dist Cllr Labouchere was not present.The Chairman resumed the meeting.
5. To discuss any Planning issues
Breckland 3PL/2008/0825/F Messrs Ulph & Bailey The Old Bell, proposed extension. The Parish Council had no objection to this application. The Chairman had received a letter from Lesley Pegg objecting to this application.
Breckland – 3PL/2008/0999/F Stangroom Bros Ltd, Hamrow Farm, barn to residential. The Parish Council had no objection to this application.
Breckland – 3PL/2008/1109/F Mr & Mrs Daniels, The Caravan, Mill Lane, removal of condition 4 on planning permission 3PL/1990/1164/F. The Parish Council had no objection to this application.
Breckland – 3PL/2008/0900/F Mr Burton, Mini Cottage, 1 Playing Field Drive, London Rd, 2 storey extension.
6.To discuss any Highways issues
There were no specific issues to discuss.The Parish Council felt that the parking problem on London Street is now not so dangerous as it was.
The hedge at Stocks Hill Cottage is causing difficulties and needs cutting. The Clerk will write to Mr Starkey and ask him to carry out an Autumn trim.
7.To decide on Play Equipment – new swings
Cllr Ulph presented a breakdown of the cost of various pieces of play equipment. The cost was approximately £14,500. The Clerk will be able to obtain funding from Awards For All and The Norfolk Playing Fields Association. Ms Fothergil said a representative from Norfolk Rural Community Council was coming to talk to the Village Hall Committee on 27th August at 7.00 pm and some Parish Councillors will try to attend this meeting.8.To discuss Correspondence
The Chairman read out a letter he had received from Lesley Pegg, objecting to Mr Ulph and Ms Bailey’s planning application. The Clerk will reply to the letter and advise that the Parish Council did not object to this planning application and any objections can now only be taken up with Breckland.
The Boundary Committee – draft proposals for unitary local government in Norfolk and Suffolk. The Clerk will respond that Whissonsett Parish Council is not in favour of this suggestion.
Breckland – town & parish council newsletter + ‘interests’ chart
Grant application for funding for a new notice board. It was decided not to proceed with buying an expensive notice board but to obtain a quote to have one made locally. Cllr Dye will speak to someone about this.
Letter from Mrs English enclosing some documents she has received from Nationwide. The Clerk will visit the Nationwide branch in Dereham and ascertain the situation.
A letter will be sent to Mr Fenton regarding Mr Lake.9.To discuss improvements to the Village Hall
It was decided not to discuss this subject as it is not Parish Council business.10.To discuss Website renewal cost
The Clerk will write to Cy and ask him to write to the Parish Council regarding costs and proposals.11.To authorize any necessary Financial Transactions
Cllr Burton proposed a donation of £50.00 be given to Mrs Blake to help towards petrol costs for the Community Car scheme, seconded by Cllr Rutter, carried by the Council
Cllr Burton proposed the following invoices be paid, seconded by Cllr Rutter, carried by the Council.12.To receive items for next agenda
Decision on Play Equipment
Website renewal cost
Local Development Framework13.To confirm date and time of next meeting
The next meeting will be held on Thursday 2nd October 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.35 p.m.
PUBLIC PARTICIPATION
Mrs Blake spoke about the Community Car Scheme and the increasing cost of petrol. She has been told by Breckland that they cannot help at all with this problem. She had heard that Dereham Town Council had taken this problem on board and given the Community Car drivers in Dereham a donation to help with petrol costs. Mrs Blake stressed that the vulnerable residents of Whissonsett need the scheme. It was decided a donation would be given.
A précis of the minutes would be sent to be inserted into the magazine. Also it was felt it would be a good idea to put into the magazine that the Parish Council recently bought dog bins and litter bins and they are now erected. The Clerk will organize their emptying.
Ms Fothergil spoke about her concern regarding some large trees and whether or not they were dangerous. Mr Stangroom felt that if a tree surgeon was employed to look at this matter, he may be overly cautious and suggest trees should be cut down just because they may look hazardous. So it was decided that Cllrs Burton and Rutter would walk around the village and inspect the trees and then decide what to do. In the meantime, the Clerk will contact the insurance company and ascertain the situation with regards falling branches and public liability.
The situation at Church Close still has not been resolved, so another letter will have to be sent.
The Clerk was asked to contact Mr Peter Fuller, the P.C.S.O. and inform him that a white Astra car is parked very dangerously with a town bar on the back. It is outside a property called The Seasons, opposite Hamrow Farm, on Colkirk Road.
*
WHISSONSETT PARISH COUNCIL
Dear Sir/Madam
I hereby give you notice that a meeting of the above named Parish Council will be held on Thursday 19th June 2008 at the Village Hall at 7.30 pm. All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.G Hubbard
13th June 2008 Clerk:- G Hubbard (Mrs)
AGENDA
1. Welcome and to accept apologies for absence
2. To receive any Declarations of Interest
3. To confirm and accept Minutes of the 1st May 2008 meeting
4. To report on any matters arising from the minutes of 1st May (not on agenda)
PUBLIC PARTICIPATION
To receive report from District Councillor
5. To discuss any Planning issues - Mobile home in Mill Lane
6. To discuss S.A.M. Update
7. To receive Update from Peter Fuller re speeding
8. To receive Highways Update
9. To discuss Play Equipment – new swings
.
10. To discuss Correspondence – Breckland (BT Pay Phone rationalization)11. To authorize any necessary Financial Transactions necessary (Village Hall Committer, Audit Commission, Clerk’s salary and expenses, Norfolk Playing Fields Association) and adopt Annual return (bring your accounts with you)
12. To receive items for next agenda
13. To confirm date and time of next meeting*
MINUTES OF PARISH COUNCIL MEETING HELD ON 5TH MARCH 2008 AT 7.30 P.M WHISSONSETT VILLAGE HALL
Present: Cllr D Burton (Vice-Chairman), Cllr S Dye, Cllr T Ulph and Cllr J Soar
Villages Present: 15 electors1. Welcome and to accept apologies for absence
The Vice-Chairman welcomed everyone to the meeting. Apologies for absence were received from Cllr G Rutter (Chairman) and Dist Cllr J Labouchere.2. To receive any Declarations of Interest
No interests were declared.3. To confirm and accept Minutes of the January 23rd meeting
Cllr Soar proposed the minutes, which had been circulated, be accepted as a true and accurate record of the meeting. Cllr Ulph seconded the proposal. Carried by the Council4. To report on any matters arising from the minutes of 23rd January (not on agenda)
There were no matters arising.5. To discuss S.A.M.
Cllr Burton read out some emails regarding speeding that had been received from Peter Fuller (PCSO). Cllr Soar had some prices on flashing speed signs but they were in excess of £10,000 for the 3. The Clerk will obtain information from the Brisley and Beetley Parish Clerks regarding how they obtained theirs. S.A.M. will be an agenda item for the next meeting.6. To receive report from District Councillor
No report was available.The Vice-Chairman adjourned the meeting for the Public Participation period.
PUBLIC PARTICIPATION
7. To discuss any Planning issues
There were no planning issues to discuss.8. To discuss Allotments
Cllr Burton read out a letter he had received from Mrs English. He had met with Mr Peter Greenwood and a plan has been created. There are 8 plots occupied. Cllr Soar proposed each allotment holder be sent a letter stating the rental has been increased to £3.00 per year and Cllr Dye seconded the proposal. Carried by the Council
9. To discuss Correspondence
A letter had been received from Mrs English regarding litter bins being used for dog bins. As it is quite a problem Cllr Soar proposed 3 bins be purchased, Cllr Dye seconded the proposal. They will be emptied fortnightly.The rest of the correspondence will be circulated. Correspondence received included info from Breckland – changes to planning procedures, a letter to the Chairman from Ms Fothergil re Parish Councillors at meetings, NCAPTC – retirement of Stuart Chaplin & appointment of Parish Liaison Officer and magazines such as Norfolk Link, The Wave
Norfolk Waste Partnership – your rubbish your choice, The Playing Field and Enjoy England.
10. To discuss any Highways Matters
Some of the Parish Councillors were expecting to meet up with a Highways Engineer and go around the village with them and point out certain problems. This did not happen. The Clerk will investigate whether a Highways Engineer has inspected the village.11. To discuss Church Close
Mr & Mrs Lake were present at the meeting and Church Close was discussed. Mr Lake distributed several papers to the Councillors. Mr Lake will produce a revised estimate and it can be passed onto Breckland. Cllr Ulph proposed a second quote be submitted for the extra work. Cllr Soar seconded the proposal. Carried by the Council.12. To discuss new swings
The Clerk will obtain some more brochures, as the ones she brought to the last meeting and gave to a Councillor seem to have got lost.13. To discuss the Village Appraisal
A summary of items had been printed on a document and this had been distributed. Traffic and speeding were specific areas of concern and it was felt Highways needed to me met with as there were some danger areas. New swings are needed. The Parish Council has started proceedings with this point. The village hall also needs improving and this will be looked at. It was felt this was a better option than building a new one. The Clerk currently sends the minutes to the administrator of the website and to the magazine administrator. She was asked to continue to do this and to send the last 2 years of accounts for the website. Complaints had been made regarding the old pit on the High Street and the empty house on London Street. The Clerk will write about this. Strong support for 3 dog bins, which will be ordered and it was felt there was a need for a large litter bin by the bus shelter and an average sized one for the north side of the village. Cllr Soar proposed they be purchased and Cllr Ulph seconded the proposal. They can be delivered to Cllr Ulph’s house. The Clerk will check on emptying costs.
.
14. To authorize any necessary Financial Transactions necessary
Cllr Ulph proposed the following transactions be paid and Cllr Soar seconded the proposal. Carried by the Council.G & T Lake Garden Maintenance £2849.88
W Blake Community Car £101.20
Clerk reimbursement of Bursary £165.00
The Upper Wensum Diary £68.0415 To receive items for next agenda
Play Equipment
Dog and Litter Bins
Notice Board
Church Close
Bintree Wood16. To confirm date and time of next meeting
The next meeting will be held on Thursday 1st May 2008 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.45 p.m.
PUBLIC PARTICIPATION
Speeding and speed calming measures were discussed.
The fact that the land at Church Close is up for sale was discussed.
The notice board plastic Perspex needs attention and the Parish Council will deal with that. Ms Fothergill spoke about the other notice board but was informed she would need to contact someone on the P.C.C.
The derelict house at the playing field (London Street) was causing concern, but it is still owned. It has been unoccupied for over 10 years. The grass is occasionally cut. The Clerk will try to find out some information from Breckland about it. Mr Fenton offered to have a word with the owner, as he knows him.
Ms Fothergill asked that the seating arrangements for Parish Council meetings be changed, as she felt it was not ‘public friendly’ for the public to sit looking at the backs of the Parish Councillors. So in future the seating arrangements will form a semi circle shape.
Bintree Wood was discussed as it appears a gravel company wishes to dig it up. The parishioners felt the wood needs to be saved so it will be an agenda item for the next meeting.
Mr Dye expressed concern over the old pit.
Tiles on the bus shelter need dealing with and Cllr Burton offered to deal with this. The Eastern Counties bus timetable needs attention.
*
AGM 2008
WHISSONSETT PARISH COUNCIL MINUTES OF PARISH COUNCIL MEETING HELD ON 1ST MAY 2008 AT 7.30 P.M. IN WHISSONSETT VILLAGE HALL
Present: Cllr G Rutter (Chairman, Cllr D Burton (Vice-Chairman), Cllr S Dye,
Cllr T Ulph and Cllr J Soar
Villages Present: 13 electors1. To elect Chairman of the Parish Council
Cllr Dye proposed Cllr Rutter for the position of Chairman for the forthcoming year. Cllr Ulph seconded by the proposal. Carried by the Council. Cllr Rutter accepted the position.2. To receive signed Declaration of Acceptance of Office
Cllr Rutter signed the declaration of acceptance of office form at the meeting.3. To elect Vice Chairman of the Parish Council
Cllr Rutter proposed Cllr Burton for the position of Vice Chairman for the forthcoming year. Cllr Ulph seconded by the proposal. Carried by the Council. Cllr Rutter accepted the position.4. To accept apologies for absence
Apologies for absence were received from Dist Cllr J Labouchere.5. To receive any Declarations of Interest
No interests were declared.6. To confirm and accept Minutes of 5th March meeting
Cllr Burton proposed the minutes, which had been circulated, be accepted as a true and accurate record of the meeting. Cllr Soar seconded the proposal. Carried by the Council7. To report on any matters arising from the minutes of 5th March (not on agenda)
The Clerk had now received the latest brochures on dog and litter bins, along with the price list. A decision as to what size, colour and cost bins would be decided upon at the end of the meeting and they would be ordered within the next few days.Some speed checks had taken place. Signs had been put in place and a report will be sent by Peter Fuller regarding this. This was a monitoring exercise.
Cllr Ulph asked for details of Jason Glasspoole so he could contact him and arrange a meeting, whereby highways problems could be pointed out to him. The problems that existed in the village were pot holes, general road surfaces, clearing of gullies and the road surface at Spring Well is a problem.
8. To discuss Play Equipment - new swings
More brochures had been obtained by the Clerk and these will be circulated. This subject will be discussed at the next meeting.Cllr Rutter adjourned the meeting for John Labouchere’s report and Public Participation
9. To receive report from District Councillor
Mr Labouchere had supplied the Clerk with a report and this was read out by Cllr Rutter.PUBLIC PARTICIPATION
Cllr Rutter re-opened the meeting.
10. To discuss any Planning issues
No planning applications or planning permissions had been received.Some discussion took place regarding the residency of The Swan.
11. To discuss Dog and Litter Bins
Already discussed under item 7.12. To discuss Correspondence
The correspondence received had already been circulated and there was nothing specific to discuss.
13. To discuss any Highways Matters
This had been covered under item 7.14. To discuss Church Close
Broadland Housing has cut the grass but it is not known whether this will be a permanent arrangement. Cllr Ulph proposed the Clerk write to Broadland to ascertain the future position. Cllr Soar seconded the proposal. Carried by the Council. Although cut, it was felt it was neither level nor safe. As there were quite a few stones that needed removing, Cllr Rutter felt some community spirit could be shown by a ‘gang of people’ getting together to deal with the stones. The Clerk will write to Mr Lake and inform him of the position.15. To discuss Notice Board
The map notice board now has a new plastic Perspex front. This was due to Michael ? and he was thanked for doing this.16. To discuss Bintree Wood
There is no longer a problem at Bintree Wood. It is not to be ‘gravelized’.17. To authorize any necessary Financial Transactions necessary, accept end of year accounts and Annual Return
Cllr Soar proposed the following financial transaction be authorized, seconded by Cllr Dye. Carried by the Council.
NCAPTC Subscriptions £109.07 G & T Lake £40.00
W Blake (Community Car) £20.00 W Blake Community Car £38.00
The Councillors had received the accounts for inspection.
Cllr Soar proposed the end of year accounts by accepted, seconded by Cllr Burton. Carried by the Council.The Annual Return will be accepted at the next meeting as the Clerk had not been able to obtain it from the internal auditor in time for the meeting.
18 To receive items for next agenda
Annual return adoption
Highways Update
Play Equipment – new swings
S.A.M. Update
Update from Peter Fuller re speeding19. To confirm date and time of next meeting
The next meeting will be held on Thursday 19th June 2008 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.15 p.m.
PUBLIC PARTICIPATION
Mrs A Blake asked Cllr Ulph to talk to highways about the car parking problem at the house at the top of Stokes Hill corner and London St., opposite the Swan Pub. Yellow lines need to be there because when cars are parked between the front door and the gate, other car drivers are put in a vulnerable position. The Clerk was asked to send a message to Peter Fuller, the PCSO, about this situation.
The drains and gullies by Eastview council houses in New Road need sucking out. The markings at the top of the hill need renewing. These are problems that can be brought to the attention of Jason Glasspoole when he comes to the village.
*
MINUTES OF PARISH COUNCIL MEETING HELD ON 23RD JANUARY 2008 AT 7.30 P.M. IN WHISSONSETT VILLAGE HALL
Present:Cllr G Rutter (Chairman), Cllr D Burton, Cllr S Dye, Cllr T Ulph and Cllr J Soar
Villages Present: 12 electorsInvited Guests: Mr & Mrs Gary Lake
1.Welcome and to accept apologies for absence
The Chairman welcomed everyone to the meeting. No apologies for absence were received. Cllr Dye took the minutes of the meeting for items 1 – 5 on the agenda as the Clerk had informed the Chairman she would be arriving late.2.To receive any Declarations of Interest
No interests were declared.3.To confirm and accept Minutes of the meeting
Cllr Burton proposed the minutes be accepted as a true and accurate record of the meeting. Cllr Ulph seconded the proposal. Carried by the Council.4.To report on any matters arising from the minutes (not on agenda)
The Clerk had received a letter from Ian Vargerson at Breckland regarding Public Participation at a Parish Council meeting. This was distributed to all the Parish Councillors and accepted.5.To discuss Speed Awareness Message (S.A.M.)
Peter Fuller, Police Community Special Officer from Dereham Police Station attended the meeting. He spoke about how S.A.M. works and said to register for the scheme is easy. Apart from S.A.M. there is the Community Speed Watch scheme. To be involved with this scheme, volunteers from the village would be needed. He said speeding is a big problem in the County, although it is a very safe County. He has 14 parishes to look after. Every 6 weeks there is a public meeting for the police to learn what the public consider to be the problems. The next meeting is on 6th February at Breckland Offices, in the Anglia Room. At the meeting the Police will identify 3 priorities.The Clerk has his email address and, if contacted, will send him messages on behalf of the village.
Mr & Mrs Lake were asked if they came across problems whilst grass cutting to telephone the Police rather than the Chairman of the Parish Council.
Obtaining a flashing speed sign was discussed. Cllr Burton proposed the cost of one be investigated, seconded by Cllr Ulph. Cllr Soar said they could be purchased from a business situated on the Rash’s Green estate in Dereham. He would supply the Clerk with the telephone number.
6To receive report from District Councillor
Dist Cllr Labouchere stated that Breckland had implemented a 3p a week rise on council tax from last year but it is still the most economical in the country and has the lowest increase. A good service is given. The new Chief Executive, Trevor Holden, is going to be speaking to Parish Councillors on April 14th at 7.00 p.m. The Army at Swanton Morley was very pleased with how Breckland looked after them when the parade took place.Regarding Church Close, Mr Wakely is the Environmental Officer and he should be contacted. The Clerk will write to him to get confirmation that the Parish Council will be given the money to pay for the work needed at Church Close. If Mr Lake can price for the work, this can be sent off, and the Parish Council can be repaid for the price of the work.
Cllr Soar spoke to Dist Cllr Labouchere about the horrendous state of the roads. Dist Cllr Labouchere said neither he nor Breckland could do anything about the state of the roads but he will pass on Cllr Soar’s comments.
The Chairman adjourned the meeting for Public Participation
PUBLIC PARTICIPATION
The Chairman resumed the Parish Council meeting.
7. To discuss any Planning issues
There were no planning issues to discuss.8. To discuss Allotments
Investigations will be made as to the names of the persons using the allotments. Another rent book will be purchased as the original currently cannot be found.9. To discuss Correspondence
Creative Arts East – letter from the Arts Council implying C.A.E. funding is to be cut. The Chairman wrote to the Arts Council to plead its case.
Letter from Carole Fothergill relaying her opinion of the January Parish Council meeting
Letter from Caroline Edge asking for a donation for the Village Hall Committee
Letter from Rod Ireson offering to paint the Well on Springwell Road. Cllr Soar proposed Mr Ireson be thanked for this offering and be given the permission to go ahead. Cllr Ulph seconded the proposal. Carried by the Council.10. To discuss any Highways Matters
As there are several highways issues of concern, the Clerk will set up a meeting with Highways and a couple of Parish Councillors.11.To discuss the future of the grass cutting (Mr & Mrs Lake in attendance)
Mr Lake was thanked by the Parish Council for all his hard work over the last year. He mentioned that there was a large and very deep hole in the churchyard, behind the war memorial, that is a health hazard. This will be investigated.Regarding the cutting for the coming year, he will carry out the same number of cuts as last year, with the proviso that if extra cuts are necessary, they will be done. The Chairman proposed a 2% increase in pay and Cllr Ulph seconded the proposal. Carried by the Council. Mr Lake accepted this rise. Mr Lake will price for the cutting needed at Church Close. The Chairman suggested that Mr Lake meets with some Parish Councillors and they look at what work will be carried out.
12.To discuss new swings
The Clerk gave the Parish Council her file on play equipment so that can study prices and a decision will be made at the next meeting.13.To discuss the grass at Church Close with Dist Cllr John Labouchere
This was discussed under item 6.14.To discuss the painting of the well
This was discussed under item 9.15.To authorize any necessary Financial Transactions necessary
The following financial transactions were proposed and seconded for payment. Carried by the Council.H M Customs & Excise £238.30 Clerk’s salary and expenses Sept. 07 to Jan. 08 £531.80 Village Hall Committee £120.00
16.To receive items for next agenda
Play Equipment
Village Appraisal
S.A.M.
Allotments
Church Close17.To confirm date and time of next meeting
The next meeting will be held on Wednesday 5th March 2008 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.30 p.m.
*
MINUTES OF PARISH COUNCIL MEETING
HELD ON 28th NOVEMBER 2007 AT 8.00 P.M. In WHISSONSETT VILLAGE HALLPresent: Cllr G Rutter (Chairman), Cllr D Burton, Cllr S Dye, Cllr T Ulph and Cllr J Soar.
Villages Present: 7 electorsInvited Guest: Mr Gary Lake
1. Welcome and to accept apologies for absence
The Chairman welcomed everyone to the meeting. No apologies for absence were received.2. To receive any Declarations of Interest
No interests were declared.3. To confirm and accept Minutes of the 3rd October 2007 meeting
Cllr Soar proposed the minutes be accepted as a true and accurate record of the meeting. Cllr Burton seconded the proposal. There were no objections, so the Chairman signed the minutes.4. To report on any matters arising from the minutes of 3rd October (not on agenda)
A donation of £120.00 was agreed to be given to the Village Hall, not £100.00 as stated in the minutes.Some discussion took place as to whether it would be a good idea to move Public Participation to a different part on the agenda, but it was decided to leave it where it is.
5. To receive report from District Councillor
No report was available.The Chairman adjourned the meeting for Public Participation
PUBLIC PARTICIPATION
The Vice Chairman resumed the meeting.
6. To discuss any Planning issues
There were no planning issues to discuss.The Vice Chairman adjourned the meeting for another Public Participation period.
PUBLIC PARTICIPATION
The Vice Chairman resumed the Parish Council meeting.
7. To discuss Allotments
The allotment users need to be identified. Cllr Soar proposed the rental remain at £2.00 p.a. and Cllr Ulph seconded the proposal. The Clerk was asked to contact Mrs Blake to see if she knows the names of the people concerned. Once all the users have been identified, they will be written to and told there will not be a rent rise but they must be responsible for keeping the allotment area tidy.8. To discuss Correspondence
Breckland – open evening on 3rd December, to be held in Swaffham. The Clerk had further details for anyone interested.
No other correspondence needed discussion but would be circulated in the usual way.9. To discuss any Highways Matters
There were no specific issues to discuss.10. To discuss the future of the grass cutting (Mr Lake in attendance)
Although Mr Lake had attended the meeting, he had to leave a short while into the meeting so no discussion had been possible. He will be invited to attend the January meeting.11. To discuss the Village Walkabout
The Parish Councillors that attended the walkabout looked at the playing field and felt the swings need to be replaced, as does the roundabout. The Clerk will bring the appropriate catalogues to the next meeting.12. To discuss the grass at Church Close
As Dist Cllr Labouchere was not present, he could not be asked how things were progressing but the Clerk will chase this situation.13. To receive feedback from the L.D.F. meeting
Cllr Dye gave a verbal report to the other Parish Councillors, as she had attended the meeting.14. To authorize any necessary Financial Transactions necessary and set the Precept
Cllr Dye proposed the following financial transactions be authorized and this was seconded by Cllr Soar.Donation to Village Hall £120.00 W Blake (Community Car) £98.50
G Hubbard (reimbursement of Breckland advert) £10.00 The Royal British Legion £18.00
Gary Lake £2,794.00Cllr Soar proposed the precept be set at £11,250.00 and this proposal was seconded by Cllr Dye. Carried by the Council.
15 To receive items for next agenda
To discuss Church Close with Dist Cllr John Labouchere
To discuss allotments
To set meeting dates for the first quarter of the year
To discuss new swings
To discuss S.A.M.
To discuss grass cutting with Gary Lake16. To confirm date and time of next meeting
- TBA!There being no further business to discuss, the meeting finished at 9.36 p.m.*
MINUTES OF MEETING OF WHISSONSETT PARISH COUNCIL HELD ON
WEDNESDAY 13th JUNE 2007 AT 7.30 p.m. IN THE VILLAGE HALL
Present: D Burton (Acting Chairman), S Dye, J Soar, T Ulph, and C Lee (Acting Clerk)
Mr T Needham from Breckland Council and five members of the public1. To co-opt a Parish Councillor/s to fill vacancies
Mrs A Blake’s nomination papers for the recent election had been mislaid in the post and she therefore offered herself for co-option at the meeting. Mr Ulph proposed but no-one seconded and therefore no co-option was possible.2. Welcome and apologies for absence
Mr Burton welcomed everyone to the meeting. Apologies were received from Mr G Rutter who could not get back in time from a business appointment.3. To confirm & accept Minutes of 10th May 2007 Annual meeting
Minutes of previous meeting, having been circulated, were confirmed as correct and Mr Soar proposed their signature and Mrs Dye seconded.4. To report on any matters arising from the minutes of the meeting (not on agenda)
There were no matters arising from the previous minutes not on the
agenda.5. To welcome Mr Tony Needham – Community Development Officer
Chairman then opened discussion on new Village Hall and welcomed Mr
Needham, Community Development Officer for Breckland District Council.
Mr Soar said the proposal was to demolish the Village Hall and build a new one on the Playing Field with Government or EU money. This would include a new Bowls Club, children’s’ play area and possibly a bar. Mr Ulph supported the idea.
Mrs Dye said the youth of the village needed sports courts. Chairman asked for comments from the public and they were not in favour of the change. Mr Soar felt there was a need in winter for children to play indoors.
Mr Tony Needham then took the floor and said there was not a lot of funding
available for village halls at present. No lottery funding is available but
Breckland District Council has money available up to £30,000. If the current village hall land was sold for development you could use that money. You would need to consult Highways and Environmental Health on noise issues as well as the planners but the Council looks sympathetically upon such projects provided there is support from the local community. You would need to find your own architect and tell him how much you want to spend.
The Rural Development Council has advice for village halls and probably names of architects.
The issue of access could be a problem but JS thought there was a way round it. Mr Needham said a new bowling green could cost between £40 – 70,000.Discussion was opened to members of the public. One member felt the project did not have the backing of the whole council and a referendum
carried out several years ago was against it.In conclusion Mr Needham said you could build up a fund through the precept year by year. He would be willing to come out again if needed. He then left the meeting.
Mr Soar felt there should be a meeting with the village hall committee or they could come to the next Parish Council meeting.
6. To discuss the contract for future grass cutting
This was agreed and signed by the Vice Chairman.7. To discuss Youth Issues.
Mrs D said a committee had been formed and a bank account is being organised. The Youth Workers were leaving shortly and Mrs Dye and two others would continue.8. To discuss Highway Matters.
Spring well should be on the agenda for the next meeting.9. To discuss Planning.
An application for renewal of permission to erect two three-
bedroom holiday units at Hall Farm was considered as the original
permission would lapse shortly and the owner would like to continue
with this at a later date. Mr Soar proposed and Mr Ulph seconded that the application be supported.10. To discuss Correspondence.
Various correspondence will be circulated.11. To discuss Notice Board.
Mr Soar will try and attend to this tomorrow.12. To discuss Finance.
Cheques were agreed and signed as follows:
£2,500.00 G & T Lake for grass cutting (replacement cheque)
£500.00 G Hubbard (personal cheque for £500.00 given to Youth Group)
£520.05 G Hubbard for items purchased from Argos for Youth GroupMr Soar proposed and Mr Ulph seconded that Mr G Rutter be a signatory to the account to replace A Blake who was no longer Councillor. Clerk to send letter deleting her from the account.
Mrs Dye requested that Clerk have figures for Youth Group finances for next
meeting.Value added tax paid to Bowls Club needs to be reclaimed from them as we were not able to claim it back from Customs & Excise. This should be on next agenda and G Riches needs to be consulted.
13. To discuss Revised Code of Conduct.
To be considered at next meeting.Public Participation
The maintenance of a piece of land on Church Close was still disputed and it had not been clarified by the District Councillor whether this was the responsibility of Broadland Housing or Breckland Council. It was also reported that the Dereham Road sign still lies on the ground and the Clerk needs to notify Highways.
It was questioned whose responsibility the playing field was and it was
confirmed that the Parish Council cuts the grass.Representatives from the Village Hall Committee said they felt they were
not getting support from the Parish Council. No-one had attended their
committee meeting. SD will go when she can. Their next meeting would
be on 25 June at 7.30 and Clerk should see if she can drum up some support
among Parish Councillors or anyone else.
Mr Soar proposed that the possibility of bringing the Village Hall under the Parish Council be discussed at the next meeting under a sub-committee. Mr Ulph seconded this. Mrs Dye proposed and Mr Soar seconded that she would bring along forms to apply for sports funding. It was suggested that we invite the Village Hall committee to the next parish council meeting.14. To confirm Date of next meeting
Wednesday 8th August at 7.30 p.m. is the date set for the next meeting.The Meeting closed at 8.50 p.m.
Agenda for Wednesday 8th August 2007 at 7.30 pm.
1. Welcome and to accept apologies for absence
2. To co-opt a Parish Councillor, if possible
3. To receive any Declarations of Interest
4. To confirm and accept Minutes of the 13th June 2007 meeting
5. To report on any matters arising from the minutes 13th June (not on agenda)
6. To receive report from District Councillor
PUBLIC PARTICIPATION
7. To discuss any Planning issues
8. To adopt revised Code of Conduct
9. To discuss Correspondence – letter from Mr English
10. To discuss any Highways Matters
11. To discuss Mr Gary Lake’s grass cutting contract
12. To authorize any necessary Financial Transactions necessary
Clerk’s reimbursement of £4.95 for No Smoking sign
Clerk’s salary and expenses13 To receive items for next agenda
14. To confirm date and time of next meeting
*
MINUTES OF MEETING OF WHISSONSETT PARISH COUNCIL HELD ON WEDNESDAY 13th JUNE 2007 AT 7.30 p.m. IN THE VILLAGE HALL
Present: D Burton (Acting Chairman), S Dye, J Soar, T Ulph, and C Lee (Acting Clerk)
Mr T Needham from Breckland Council and five members of the public1. To co-opt a Parish Councillor/s to fill vacancies
Mrs A Blake’s nomination papers for the recent election had been mislaid in the post and she therefore offered herself for co-option at the meeting. Mr Ulph proposed but no-one seconded and therefore no co-option was possible.2. Welcome and apologies for absence
Mr Burton welcomed everyone to the meeting. Apologies were received from Mr G Rutter who could not get back in time from a business appointment.3. To confirm & accept Minutes of 10th May 2007 Annual meeting
Minutes of previous meeting, having been circulated, were confirmed as correct and Mr Soar proposed their signature and Mrs Dye seconded.4. To report on any matters arising from the minutes of the meeting (not on agenda)
There were no matters arising from the previous minutes not on the
agenda.5. To welcome Mr Tony Needham – Community Development Officer
Chairman then opened discussion on new Village Hall and welcomed Mr
Needham, Community Development Officer for Breckland District Council.
Mr Soar said the proposal was to demolish the Village Hall and build a new one on the Playing Field with Government or EU money. This would include a new Bowls Club, children’s’ play area and possibly a bar. Mr Ulph supported the idea.
Mrs Dye said the youth of the village needed sports courts. Chairman asked for comments from the public and they were not in favour of the change. Mr Soar felt there was a need in winter for children to play indoors.
Mr Tony Needham then took the floor and said there was not a lot of funding
available for village halls at present. No lottery funding is available but
Breckland District Council has money available up to £30,000. If the current village hall land was sold for development you could use that money. You would need to consult Highways and Environmental Health on noise issues as well as the planners but the Council looks sympathetically upon such projects provided there is support from the local community. You would need to find your own architect and tell him how much you want to spend.
The Rural Development Council has advice for village halls and probably names of architects.
The issue of access could be a problem but JS thought there was a way round it. Mr Needham said a new bowling green could cost between £40 – 70,000.Discussion was opened to members of the public. One member felt the project did not have the backing of the whole council and a referendum
carried out several years ago was against it.In conclusion Mr Needham said you could build up a fund through the precept year by year. He would be willing to come out again if needed. He then left the meeting.
Mr Soar felt there should be a meeting with the village hall committee or they could come to the next Parish Council meeting.
6. To discuss the contract for future grass cutting
This was agreed and signed by the Vice Chairman.7. To discuss Youth Issues.
Mrs D said a committee had been formed and a bank account is being organised. The Youth Workers were leaving shortly and Mrs Dye and two others would continue.8. To discuss Highway Matters.
Spring well should be on the agenda for the next meeting.9. To discuss Planning.
An application for renewal of permission to erect two three-
bedroom holiday units at Hall Farm was considered as the original
permission would lapse shortly and the owner would like to continue
with this at a later date. Mr Soar proposed and Mr Ulph seconded that the application be supported.10. To discuss Correspondence.
Various correspondence will be circulated.11. To discuss Notice Board.
Mr Soar will try and attend to this tomorrow.12. To discuss Finance.
Cheques were agreed and signed as follows:
£2,500.00 G & T Lake for grass cutting (replacement cheque)
£500.00 G Hubbard (personal cheque for £500.00 given to Youth Group)
£520.05 G Hubbard for items purchased from Argos for Youth GroupMr Soar proposed and Mr Ulph seconded that Mr G Rutter be a signatory to the account to replace A Blake who was no longer Councillor. Clerk to send letter deleting her from the account.
Mrs Dye requested that Clerk have figures for Youth Group finances for next
meeting.Value added tax paid to Bowls Club needs to be reclaimed from them as we were not able to claim it back from Customs & Excise. This should be on next agenda and G Riches needs to be consulted.
13. To discuss Revised Code of Conduct.
To be considered at next meeting.Public Participation
The maintenance of a piece of land on Church Close was still disputed and it had not been clarified by the District Councillor whether this was the responsibility of Broadland Housing or Breckland Council. It was also reported that the Dereham Road sign still lies on the ground and the Clerk needs to notify Highways.
It was questioned whose responsibility the playing field was and it was
confirmed that the Parish Council cuts the grass.Representatives from the Village Hall Committee said they felt they were
not getting support from the Parish Council. No-one had attended their
committee meeting. SD will go when she can. Their next meeting would
be on 25 June at 7.30 and Clerk should see if she can drum up some support
among Parish Councillors or anyone else.
Mr Soar proposed that the possibility of bringing the Village Hall under the Parish Council be discussed at the next meeting under a sub-committee. Mr Ulph seconded this. Mrs Dye proposed and Mr Soar seconded that she would bring along forms to apply for sports funding. It was suggested that we invite the Village Hall committee to the next parish council meeting.14. To confirm Date of next meeting
Wednesday 8th August at 7.30 p.m. is the date set for the next meeting.The Meeting closed at 8.50 p.m.
*
MINUTES OF PARISH COUNCIL MEETING
HELD ON 25th JANUARY 2007 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALLPresent: Cllr G Rutter (Chairman), Cllr D Burton, Cllr S Dye, Cllr J Soar, Cllr M Davenport, Cllr T Ulph, Cllr A Blake and 10 adult members of the Public plus some members of the Youth Club were also present.
1. Welcome and to accept apologies for absence
The Chairman welcomed everyone to the meeting. Apologies for absence were received from Dist Cllr J Labouchere.The Chairman explained that the members of the Youth Club had chosen to be present as they wished to discuss a few issues. They asked the Parish Council if they could renovate the bus shelter. The Parish Council said it would supply the paint and brushes. Cllr Davenport said he will go with some members of the club to make sure the bus shelter is safe to renovate and discuss ideas for renovation.
One female youth said she intended to carry out a sponsored walk and the money raised could be used towards a Youth Club outing.
The Parish Council had been invited to a tea and coffee session on 9th February between 7.45 pm and 8.30 pm.
The idea of some youths and adults carrying out a village clean up was also discussed.
Dog fouling is a problem in the village and Cllr Davenport suggested that the youths in the village be made away of the problems caused by allowing their dogs to foul the roads, etc.
Ms A Hopper, who was listed under agenda item 6, spoke about her role as a Youth Worker with Children’s services. She is responsible for Whissonsett. There is some central government money available. Children between the ages of 13 years and 19 years can apply for money. She suggested that maybe, instead of renovating the bus shelter, that they apply for funding to purchase a youth shelter.
She mentioned that 9on 15th February, during School Half Term, there is a two hour activity taking place in the Village Hall for 5-11 year olds.
She and the Youths were thanked for attending.
The meeting then reverted back to the agenda.
2. To receive any Declarations of Interest
There were no interests declared.3. To confirm and accept Minutes of the 23rd November 2006 meeting
At this point Cllr Utph had to leave the Parish Council meeting.Cllr Burton proposed the Chairman should sign these minutes as a true and accurate record of the meeting. This proposal was seconded by Cllr Soar. Unanimous agreement.
4. To report on any matters arising from the minutes of the meeting (not on agenda)
Cllr Dye offered to resume proceedings with relation to the Village Appraisal, owing to the death of Mr McGregor.
5. To receive report from District Councillor
Dist Cllr Labouchere was not present and there was no report available.6. To discuss any Youth Issues (representative may be present)
Ms Hopper had already spoke about her role under item 1.
Hall Hire Fees and associated hiring agreement
Cllr Dye spoke about the hiring agreement. It seems that anyone who hires the hall needs to abide by the rules laid down in the hiring agreement of the Village Hall.
It was thought useful that a meeting should take place early February between the Parish Council and the Village Hall Committee. The youth will be invited to the meeting to discuss trying to obtain a grant for new playing field equipment. Cllr Soar proposed the idea of the meeting. Cllr Burton seconded this proposal. Cllr Soar also proposed that the Village Hall be asked to extend its free hiring for an indefinite period and this assurance must be given before the end of February. The Chairman seconded the proposal. Cllr Blake said she wished to contact the Village Hall insurance company regarding the situation.
CRB Checks
If the Youth Club joins the Norfolk Council for Voluntary Youth Services, at a cost of £25.00, Mr Mike Tingley will organize CRB checks at a cost of £7.50 each instead of £12.00. Cllr Soar proposed the £25.00 be paid by the Parish Council and this was seconded by Cllr Burton.
Anti-social behaviour diaries – 11 issued to date
Breckland Council has not been receiving anything back regarding the diaries. Problems still must be reported.The letter that had been created earlier regarding the Youth proposals, which is now historic, seems pointless in being sent. Cllr Soar proposed it is not sent now. This proposal was seconded by Cllr Davenport.
7. To discuss dog fouling in and around the village
Cllr Davenport said dog fouling was a big problem in the village. The Clerk will arrange for 6 A4 signs to be made through Hudson Signs.PUBLIC PARTICIPATION
8. To discuss any Highways Matters
Some Highways matters were discussed under Public Participation. The Dereham Road sign, opposite Wash Lane, is still missing. The Clerk will again inform Highways and she will inform them also of the water problem caused by ……………..
9. To discuss Church Close
A letter had been received from Broadland Housing outlining three options. Cllr Soar proposed all three options be rejected and the Clerk was asked to write to Broadland reminding them that they are responsible. Cllr Burton seconded the proposal. The Clerk was asked to contact Mr Lake, the grass cutter and invite him to quote for cutting the said area of grass.10. To discuss any Planning issues
Ref. 3PL/2006/1858/F Mr & Mrs Stangroom, 472 Horningtoft Road, alterations & extensions to dwelling, conversion of garages to form self contained unit including 1st floor. Cllr Burton proposed the Parish Council supports this application. Cllr Soar seconded the proposal.Ref. 3PL/2006/1567/CU Stuart Warden, The Swan Inn, change of use of pub to living accommodation. 3 Parish Councills did not object, 2 Parish Councillors did object, 1 Parish Councillor abstained from voting.
Cllr Dye commented that Mr Warden changed the use and then put the application back many months later, making it difficult to object or not object to the changes.
Cllr Burton proposed that, in future, a planning application meeting should take place to discuss planning applications. Cllr Soar seconded this proposal.
11. To discuss Correspondence
Letter from Mr & Mrs English regarding Parish Council matters – Cllr Burton and the Chairman objected to the first paragraph of the letter as they both felt some of the statements made were untrue. The Chairman went through the letter with the rest of the Parish Councillors and the Clerk was asked to reply to it. She was also asked to contact Mr Lake to ascertain why he is communicating with Mrs English when he had specifically been told only to communicate with Parish Councillors.Letter from Mr & Mrs English re the Playing Field – They were thanked for their hard work and the Parish Council feels it wishes for the conservation area to be left alone. The playing field needs much attention and Cllr Burton proposed the roundabout is removed. Cllr Soar seconded this proposal.
The lock on the gate needs attention and this will be dealt with soon.
There is evidence of fresh moles. The situation will be looked at once a quarter and if necessary Willowdale will be asked to deal with it. The charge will be £100.00 a quarter. It was decided not to allow the problem to get out of hand again.
12. To authorize any necessary Financial Transactions necessary
The following financial transactions were authorized for payment.
W M Blake Community Car £50.40
Willowdale Pest Management £470.00
Mrs G Hubbard Salary £270.00 Expenses £52.20 = £322.2013. To receive items for next agenda
Youth Issues
Notice Board14. To confirm date and time of next meeting
There being no further business to discuss, the meeting finished at 9.47 p.m.
The next meeting will be held on Thursday 15th March 2007 at 7.30 p.m. in the Village Hall. The Annual Meeting of the Parish Council and the Annual Meeting of the Parish will take place on 10th May 2007.*
October 2006.
Present: Cllr J Soar, Cllr D Burton, Cllr S Dye, Cllr G Rutter,
Cllr M Davenport, Cllr T Ulph, Cllr A Bl;ake and
Dist Cllr J Labouchere
Mrs Tracey Baxter, Anti Social Behaviour Officer at Breckland
Miss Hazel Grimmer, Police Community Support Officer16 members of the Public were also present
The Chairman welcomed everyone to the meeting and opened it by paying tribute to MrDouglas Macgregor, who had died recently. A letter of condolence will be sent to his wife.
1. To accept apologies for absence
There were no apologies to be received.2. To receive any Declarations of Interest
There were none declared.3. To discuss maintenance of grass at Meadow Close
A meeting with Broadland Housing had taken place. The residents present commented that, when the land was handed over to Breckland, Breckland stated they would look after the land. Mr Labouchere said a plot of land was transferred to Broadland and Broadland took on the grass mowing rites.Two points were discussed:-
1) Broadland should give Breckland some money and carry on mowing.
2) The Parish Council receive some money and deal with the mowing.The most favoured will probably be the Parish Council receiving some money for grass mowing.
The two areas around Church Close are no longer mowed. Since the ‘dig’ the archaeological plot has not been cut. Mr Labouchere was asked to give an assurance that no decision is made without the Parish Council being involved. He said he would try to make that the case. He hoped he would be consulted on any deals and that he will be told where the money will come from. He was asked to talk to Breckland about the possibility of using the piece of land for play.
4. To discuss anti social behaviour with Breckland representative and Police representative
Mrs Tracey Baxter, the Anti Social Behaviour Officer from Breckland and Miss Hazel Grimmer, the Police Community Support Officer were in attendance to discuss and help with this issue. They are part of the Crime and Anti Social Behaviour Partnership. They were aware of the problems the Church had suffered. There had been 11 reported crimes since April and 61 telephone calls to the Police complaining of rowdy and nuisance behaviour. Last month Miss Grimmer had been carrying out patrols around the village. The alcohol problem that exists is now in hand.The important factor is that the Public must report incidents.
Anti social behaviour problems can now be reported through Crime Stoppers.
An ASBO has to be proven to be necessary. The remit of the Partnership is to help the problem child, rather than punish. Schools have an important role to play. It is not acceptable to take photographs of children misbehaving. Cllr Rutter showed Mrs Baxter the letter that will be sent out to households and she thought it was a good idea. The Parish Council will try to get the Youth Council and Youth Forum involved. Any thoughts regarding the letter should quickly be given to Cllr Ulph and then the letter can be distributed.
The Clerk will contact the Youth Community Group and invite them to attend.
Mrs Baxter and Miss Grimmer praised the Parish Councillors for being pro-active as they regard this as very useful in the community. Giving as child a voice was thought to be a step in the right direction.
They were thanked for attending.
5. To confirm and accept Minutes of the 31st August 2006 meeting
Cllr Burton proposed the Chairman should sign these minutes as a true and accurate record of the meeting. This proposal was seconded by Cllr Davenport. Unanimous agreement.6. To report on any matters arising from the minutes of the meeting (not on agenda)
There were no matters arising.
.
7. To receive report from District Councillor
Mr Labouchere reported that Breckland are making a great deal of money and £7m has been generated through Capita and Breckland’s abilities are being sold to their clients. A water survey is to be undertaken in the County. Bores and wells levels are to be compared now and in the past. Water is being shipped to Essex.8. To discuss any Planning issues – The Swan Pub
The ex landlord of the Swan was present, so he spoke about the situation. He apologized for the time scale regarding the submission of plans and said he will be submitting an application for full permission to convert shortly. He has been in consultations with Debbie Wragg at Breckland. He was asked if he had a dog kennel business and denied this suggestion.9. To discuss the seat
This still has not been placed so Justin will be contacted about this.10. To discuss Correspondence
There were no items that warranted major discussion, so the correspondence will be circulated in the box.
11. To discuss Children’s Play Area
As more vandalism has taken place, it was felt the idea of purchasing more play equipment was not sensible. It will be more useful to have consultations with professional Youth Workers.
12. To discuss any Highways Matters
Hedge on New Road property – Mr Stangroom will be cutting it.
The Dereham Road sign has now totally disappeared. The Clerk to inform Highways
The Clerk will also contact Highways regarding the cut outs.
The Clerk will invite Mr Lake to attend the next meeting.13. To authorize any necessary Financial Transactions necessary
W M Blake Community Car £93.89 Clerk Salary & Expenses £361.20
G & R Building & Maintenance Fakenham Ltd. £139.20Cllr Soar proposed the financial transaction be authorized. This proposal was seconded by Cllr Davenport.
14. To receive items for next agenda
Schedule for Play Area/Youth issues/Activities
Breckland + Others to talk15. To confirm date and time of next meeting
The next meeting will be held on Thursday 23rd November 2006 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.10 p.m.
PUBLIC PARTICIPATION
Minimal discussion took place regarding anti social behaviour.
*
Notice of Meeting of Parish Council
A meeting of the above named Parish Council will be held at the Village Hall on Thursday 23rd November 2006 at 7.30 pm. All members of the Public are invited to attend.15th November 2006 Clerk:- G Hubbard (Mrs)
Tel/Fax 01362 693427
AGENDA1. Welcome and to accept apologies for absence
2. To receive any Declarations of Interest
3. To confirm and accept Minutes of the 12th October 2006 meeting
4. To report on any matters arising from the minutes of the meeting (not on agenda)
5. To receive report from District Councillor6. To discuss any Planning issues
7. To discuss the seat
8. To discuss Correspondence
9. To discuss grass cutting with Mr Lake (if present)
10. To discuss any Highways Matters11. To set the Precept for 2007/2008
12. To authorize any necessary Financial Transactions necessary
13. To discuss Youth Issues
14. To receive items for next agenda
15. To confirm date and time of next meeting
PUBLIC PARTICIPATION*
August 2006.
Present: Cllr J Soar, Cllr D Burton, Cllr S Dye, Cllr G Rutter,
Cllr M Davenport, Cllr T Ulph and Dist Cllr J Labouchere
5 members of the Public were also present1. Welcome and to accept apologies for absence
An apology for absence was received from Cllr A Blake and this was accepted.2. To receive any Declarations of Interest
There were none declared.3. To confirm and accept Minutes of the 6th July 2006 meeting
Cllr Burton proposed the Chairman should sign these minutes as a true and accurate record of the meeting. This proposal was seconded by Cllr Soar. Unanimous agreement.4. To report on any matters arising from the minutes of the meeting (not on agenda)
There were no matters arising5. To receive report from District Councillor
Dist. Cllr Labouchere spoke briefly about Breckland’s intentions regard the Barnham Broom Hotel and Country Club. He was thanked for his attendance.6. To discuss any Planning issues
Letter from Breckland re planning applications – refusals take up much time and some planning applications are definitely outside policy, so these will be delegated to officers without coming to Committee. However Mr Labouchere can be requested to bring to Committee applications as the Wad member.Copy of letter to Mr Warden at The Swan Pub – he has not complete some documentation within the set time. It will be discussed at a Planning meeting on 4th September. Mr Labouchere will inform the Clerk of the outcome.
Breckland – 3PL/2006/0969/F Mr & Mrs Lewis, The Old Forge, 1st floor extension, planning permission passed.
7. To discuss Insurance and the seat
The cheque for £573.09 has been received from Zurich. The policy excess and the VAT were deducted. It will be situated next to the play area. Justin will be asked to position it, take the existing one out and put the new one in. Cllr Soar proposed this action and it was seconded by Cllr Ulph.8. To discuss Correspondence
Broadland Housing – invitation to ceremony and lunch on 13th September. None of the Parish Councillors would be able to attend. The Clerk would be going. Two residents said they wished to go, so the Clerk would inform Broadland Housing.
Letter to Clerk from Breckland regarding non display of Public Notice. Cllr Soar proposed and Cllr Burton seconded the proposal that the Clerk write to Breckland regarding this matter and send a copy to Mr Labouchere.Letter from the Bowling Club regarding trimming back the trees in Church Lane. Cllr Burton will meet with someone from the Bowls Club and discuss this tree lopping.
Letter from Church Close re grass cutting. Mr & Mrs Barker stated that Broadland Housing is now asking the residents of the area to pay for grass cutting. Mr Labouchere will try to clarify the situation as Breckland was going to ask Broadland about this. Mr Labouchere will inform the Clerk of the outcome. The Clerk will write to Broadland on behalf of Church Close, stating that the Parish Council is waiting to hear from Mr Labouchere.
Mr Gary Lake has written requesting he carries out an extra cut. Cllr Davenport proposed this be accepted and Cllr Soar seconded this request.
The Chairman had received two letters, one from Lesley Pegg and one from Carol Fothergill discussing ongoing disturbances from the youth and children of the village. Cllr Burton suggested the Clerk contact the person responsible for Asbos and ask for legal assistance. The Chairman and the other Parish Councillors will deliver a letter to all the houses, stating that the Parish Council has powers regarding unacceptable behaviour and will use those powers. A leaflet will state that if damage is done, it will need to be paid for and criminal damage will not be tolerated.
9. To discuss Children’s Play Area
The two letters received regarding problems in connection with the play area will be answered. Quotes have been received regarding the fence and it was decided to accept the quote from G & R Building and Maintenance Fakenham Ltd.10. To discuss Archaeological excavation work at Church Close
The Clerk had been assured that there was no intention to build further houses at Church Close.11. To discuss vacancy for Tree Warden + tree preservation discussion
Breckland has been informed that Mr English is no longer the Tree Warden. A poster will be displayed stating there is now a vacancy. Cllr Burton had been informed by Breckland that there is no longer a Tree Preservation Consultant. Cllr Davenport proposed that Cllr Burton look at the beech trees. The Parish Councillors know there is a fungi problem but not much can be done about it.12. To discuss any Highways Matters
The Clerk was asked to contact Highways stating that the Parish Council did not request that the ‘passing areas’ were to be filled in. She is to ask that they reconsider this action. She is to ask for feedback regard SAM and will the people who organized it, be returning.Cllr Soar proposed that the estimate from G & R Building and Maintenance Fakenham Ltd for £1`18.47 be accepted. Cllr Burton seconded the proposal.
13. To authorize any necessary Financial Transactions necessary and to adopt Annual Return (pls bring your accounts with you)
Glasdon Manufacturing Ltd £790.88
G & R Builders and Maintenance Fakenham Ltd. £572.44
Fakenham Sign Co £25.00
Norfolk Accident Rescue Service £50.00
Cllr Soar proposed the above invoices be authorized for payment. This was seconded by Cllr Davenport. They also voted to adopt the Annual Return.14. To discuss quotes obtained re damage to gate and fence
Wensum Engineering Ltd had submitted a quote for repairing the fence and installing a new turnstile and railings to the value of £1041.00. Because of the high cost, the Clerk will obtain an Awards For All pack to try to receive some funding.15. To receive items for next agenda
Update re Village Appraisal (invite Mr D McGregor)
Youth Issues and Asbos
16. To confirm date and time of next meeting
The next meeting will be held on Thursday 12th October2006 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 10.00 p.m.
PUBLIC PARTICIPATION
A hedge needs cutting and Cllr Burton was told where it is, so he will speak to the owners.
Louvaine Charalameous said that at the bottom end of the playing field she had seen a sign saying ‘no powered vehicles’ so that notice should be adhered to. She thought the Asbo Officer at Breckland should be contacted.*
