Parish Council Minutes.
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MINUTES OF PARISH COUNCIL MEETING HELD ON 5TH MARCH 2008 AT 7.30 P.M WHISSONSETT VILLAGE HALL
Present: Cllr D Burton (Vice-Chairman), Cllr S Dye, Cllr T Ulph and Cllr J Soar
Villages Present: 15 electors1. Welcome and to accept apologies for absence
The Vice-Chairman welcomed everyone to the meeting. Apologies for absence were received from Cllr G Rutter (Chairman) and Dist Cllr J Labouchere.2. To receive any Declarations of Interest
No interests were declared.3. To confirm and accept Minutes of the January 23rd meeting
Cllr Soar proposed the minutes, which had been circulated, be accepted as a true and accurate record of the meeting. Cllr Ulph seconded the proposal. Carried by the Council4. To report on any matters arising from the minutes of 23rd January (not on agenda)
There were no matters arising.5. To discuss S.A.M.
Cllr Burton read out some emails regarding speeding that had been received from Peter Fuller (PCSO). Cllr Soar had some prices on flashing speed signs but they were in excess of £10,000 for the 3. The Clerk will obtain information from the Brisley and Beetley Parish Clerks regarding how they obtained theirs. S.A.M. will be an agenda item for the next meeting.6. To receive report from District Councillor
No report was available.The Vice-Chairman adjourned the meeting for the Public Participation period.
PUBLIC PARTICIPATION
7. To discuss any Planning issues
There were no planning issues to discuss.8. To discuss Allotments
Cllr Burton read out a letter he had received from Mrs English. He had met with Mr Peter Greenwood and a plan has been created. There are 8 plots occupied. Cllr Soar proposed each allotment holder be sent a letter stating the rental has been increased to £3.00 per year and Cllr Dye seconded the proposal. Carried by the Council
9. To discuss Correspondence
A letter had been received from Mrs English regarding litter bins being used for dog bins. As it is quite a problem Cllr Soar proposed 3 bins be purchased, Cllr Dye seconded the proposal. They will be emptied fortnightly.The rest of the correspondence will be circulated. Correspondence received included info from Breckland – changes to planning procedures, a letter to the Chairman from Ms Fothergil re Parish Councillors at meetings, NCAPTC – retirement of Stuart Chaplin & appointment of Parish Liaison Officer and magazines such as Norfolk Link, The Wave
Norfolk Waste Partnership – your rubbish your choice, The Playing Field and Enjoy England.
10. To discuss any Highways Matters
Some of the Parish Councillors were expecting to meet up with a Highways Engineer and go around the village with them and point out certain problems. This did not happen. The Clerk will investigate whether a Highways Engineer has inspected the village.11. To discuss Church Close
Mr & Mrs Lake were present at the meeting and Church Close was discussed. Mr Lake distributed several papers to the Councillors. Mr Lake will produce a revised estimate and it can be passed onto Breckland. Cllr Ulph proposed a second quote be submitted for the extra work. Cllr Soar seconded the proposal. Carried by the Council.12. To discuss new swings
The Clerk will obtain some more brochures, as the ones she brought to the last meeting and gave to a Councillor seem to have got lost.13. To discuss the Village Appraisal
A summary of items had been printed on a document and this had been distributed. Traffic and speeding were specific areas of concern and it was felt Highways needed to me met with as there were some danger areas. New swings are needed. The Parish Council has started proceedings with this point. The village hall also needs improving and this will be looked at. It was felt this was a better option than building a new one. The Clerk currently sends the minutes to the administrator of the website and to the magazine administrator. She was asked to continue to do this and to send the last 2 years of accounts for the website. Complaints had been made regarding the old pit on the High Street and the empty house on London Street. The Clerk will write about this. Strong support for 3 dog bins, which will be ordered and it was felt there was a need for a large litter bin by the bus shelter and an average sized one for the north side of the village. Cllr Soar proposed they be purchased and Cllr Ulph seconded the proposal. They can be delivered to Cllr Ulph’s house. The Clerk will check on emptying costs.
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14. To authorize any necessary Financial Transactions necessary
Cllr Ulph proposed the following transactions be paid and Cllr Soar seconded the proposal. Carried by the Council.G & T Lake Garden Maintenance £2849.88
W Blake Community Car £101.20
Clerk reimbursement of Bursary £165.00
The Upper Wensum Diary £68.0415 To receive items for next agenda
Play Equipment
Dog and Litter Bins
Notice Board
Church Close
Bintree Wood16. To confirm date and time of next meeting
The next meeting will be held on Thursday 1st May 2008 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.45 p.m.
PUBLIC PARTICIPATION
Speeding and speed calming measures were discussed.
The fact that the land at Church Close is up for sale was discussed.
The notice board plastic Perspex needs attention and the Parish Council will deal with that. Ms Fothergill spoke about the other notice board but was informed she would need to contact someone on the P.C.C.
The derelict house at the playing field (London Street) was causing concern, but it is still owned. It has been unoccupied for over 10 years. The grass is occasionally cut. The Clerk will try to find out some information from Breckland about it. Mr Fenton offered to have a word with the owner, as he knows him.
Ms Fothergill asked that the seating arrangements for Parish Council meetings be changed, as she felt it was not ‘public friendly’ for the public to sit looking at the backs of the Parish Councillors. So in future the seating arrangements will form a semi circle shape.
Bintree Wood was discussed as it appears a gravel company wishes to dig it up. The parishioners felt the wood needs to be saved so it will be an agenda item for the next meeting.
Mr Dye expressed concern over the old pit.
Tiles on the bus shelter need dealing with and Cllr Burton offered to deal with this. The Eastern Counties bus timetable needs attention.
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MINUTES OF PARISH COUNCIL MEETING HELD ON 23RD JANUARY 2008 AT 7.30 P.M. IN WHISSONSETT VILLAGE HALL
Present:Cllr G Rutter (Chairman), Cllr D Burton, Cllr S Dye, Cllr T Ulph and Cllr J Soar
Villages Present: 12 electorsInvited Guests: Mr & Mrs Gary Lake
1.Welcome and to accept apologies for absence
The Chairman welcomed everyone to the meeting. No apologies for absence were received. Cllr Dye took the minutes of the meeting for items 1 – 5 on the agenda as the Clerk had informed the Chairman she would be arriving late.2.To receive any Declarations of Interest
No interests were declared.3.To confirm and accept Minutes of the meeting
Cllr Burton proposed the minutes be accepted as a true and accurate record of the meeting. Cllr Ulph seconded the proposal. Carried by the Council.4.To report on any matters arising from the minutes (not on agenda)
The Clerk had received a letter from Ian Vargerson at Breckland regarding Public Participation at a Parish Council meeting. This was distributed to all the Parish Councillors and accepted.5.To discuss Speed Awareness Message (S.A.M.)
Peter Fuller, Police Community Special Officer from Dereham Police Station attended the meeting. He spoke about how S.A.M. works and said to register for the scheme is easy. Apart from S.A.M. there is the Community Speed Watch scheme. To be involved with this scheme, volunteers from the village would be needed. He said speeding is a big problem in the County, although it is a very safe County. He has 14 parishes to look after. Every 6 weeks there is a public meeting for the police to learn what the public consider to be the problems. The next meeting is on 6th February at Breckland Offices, in the Anglia Room. At the meeting the Police will identify 3 priorities.The Clerk has his email address and, if contacted, will send him messages on behalf of the village.
Mr & Mrs Lake were asked if they came across problems whilst grass cutting to telephone the Police rather than the Chairman of the Parish Council.
Obtaining a flashing speed sign was discussed. Cllr Burton proposed the cost of one be investigated, seconded by Cllr Ulph. Cllr Soar said they could be purchased from a business situated on the Rash’s Green estate in Dereham. He would supply the Clerk with the telephone number.
6To receive report from District Councillor
Dist Cllr Labouchere stated that Breckland had implemented a 3p a week rise on council tax from last year but it is still the most economical in the country and has the lowest increase. A good service is given. The new Chief Executive, Trevor Holden, is going to be speaking to Parish Councillors on April 14th at 7.00 p.m. The Army at Swanton Morley was very pleased with how Breckland looked after them when the parade took place.Regarding Church Close, Mr Wakely is the Environmental Officer and he should be contacted. The Clerk will write to him to get confirmation that the Parish Council will be given the money to pay for the work needed at Church Close. If Mr Lake can price for the work, this can be sent off, and the Parish Council can be repaid for the price of the work.
Cllr Soar spoke to Dist Cllr Labouchere about the horrendous state of the roads. Dist Cllr Labouchere said neither he nor Breckland could do anything about the state of the roads but he will pass on Cllr Soar’s comments.
The Chairman adjourned the meeting for Public Participation
PUBLIC PARTICIPATION
The Chairman resumed the Parish Council meeting.
7. To discuss any Planning issues
There were no planning issues to discuss.8. To discuss Allotments
Investigations will be made as to the names of the persons using the allotments. Another rent book will be purchased as the original currently cannot be found.9. To discuss Correspondence
Creative Arts East – letter from the Arts Council implying C.A.E. funding is to be cut. The Chairman wrote to the Arts Council to plead its case.
Letter from Carole Fothergill relaying her opinion of the January Parish Council meeting
Letter from Caroline Edge asking for a donation for the Village Hall Committee
Letter from Rod Ireson offering to paint the Well on Springwell Road. Cllr Soar proposed Mr Ireson be thanked for this offering and be given the permission to go ahead. Cllr Ulph seconded the proposal. Carried by the Council.10. To discuss any Highways Matters
As there are several highways issues of concern, the Clerk will set up a meeting with Highways and a couple of Parish Councillors.11.To discuss the future of the grass cutting (Mr & Mrs Lake in attendance)
Mr Lake was thanked by the Parish Council for all his hard work over the last year. He mentioned that there was a large and very deep hole in the churchyard, behind the war memorial, that is a health hazard. This will be investigated.Regarding the cutting for the coming year, he will carry out the same number of cuts as last year, with the proviso that if extra cuts are necessary, they will be done. The Chairman proposed a 2% increase in pay and Cllr Ulph seconded the proposal. Carried by the Council. Mr Lake accepted this rise. Mr Lake will price for the cutting needed at Church Close. The Chairman suggested that Mr Lake meets with some Parish Councillors and they look at what work will be carried out.
12.To discuss new swings
The Clerk gave the Parish Council her file on play equipment so that can study prices and a decision will be made at the next meeting.13.To discuss the grass at Church Close with Dist Cllr John Labouchere
This was discussed under item 6.14.To discuss the painting of the well
This was discussed under item 9.15.To authorize any necessary Financial Transactions necessary
The following financial transactions were proposed and seconded for payment. Carried by the Council.H M Customs & Excise £238.30 Clerk’s salary and expenses Sept. 07 to Jan. 08 £531.80 Village Hall Committee £120.00
16.To receive items for next agenda
Play Equipment
Village Appraisal
S.A.M.
Allotments
Church Close17.To confirm date and time of next meeting
The next meeting will be held on Wednesday 5th March 2008 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.30 p.m.
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MINUTES OF PARISH COUNCIL MEETING
HELD ON 28th NOVEMBER 2007 AT 8.00 P.M. In WHISSONSETT VILLAGE HALLPresent: Cllr G Rutter (Chairman), Cllr D Burton, Cllr S Dye, Cllr T Ulph and Cllr J Soar.
Villages Present: 7 electorsInvited Guest: Mr Gary Lake
1. Welcome and to accept apologies for absence
The Chairman welcomed everyone to the meeting. No apologies for absence were received.2. To receive any Declarations of Interest
No interests were declared.3. To confirm and accept Minutes of the 3rd October 2007 meeting
Cllr Soar proposed the minutes be accepted as a true and accurate record of the meeting. Cllr Burton seconded the proposal. There were no objections, so the Chairman signed the minutes.4. To report on any matters arising from the minutes of 3rd October (not on agenda)
A donation of £120.00 was agreed to be given to the Village Hall, not £100.00 as stated in the minutes.Some discussion took place as to whether it would be a good idea to move Public Participation to a different part on the agenda, but it was decided to leave it where it is.
5. To receive report from District Councillor
No report was available.The Chairman adjourned the meeting for Public Participation
PUBLIC PARTICIPATION
The Vice Chairman resumed the meeting.
6. To discuss any Planning issues
There were no planning issues to discuss.The Vice Chairman adjourned the meeting for another Public Participation period.
PUBLIC PARTICIPATION
The Vice Chairman resumed the Parish Council meeting.
7. To discuss Allotments
The allotment users need to be identified. Cllr Soar proposed the rental remain at £2.00 p.a. and Cllr Ulph seconded the proposal. The Clerk was asked to contact Mrs Blake to see if she knows the names of the people concerned. Once all the users have been identified, they will be written to and told there will not be a rent rise but they must be responsible for keeping the allotment area tidy.8. To discuss Correspondence
Breckland – open evening on 3rd December, to be held in Swaffham. The Clerk had further details for anyone interested.
No other correspondence needed discussion but would be circulated in the usual way.9. To discuss any Highways Matters
There were no specific issues to discuss.10. To discuss the future of the grass cutting (Mr Lake in attendance)
Although Mr Lake had attended the meeting, he had to leave a short while into the meeting so no discussion had been possible. He will be invited to attend the January meeting.11. To discuss the Village Walkabout
The Parish Councillors that attended the walkabout looked at the playing field and felt the swings need to be replaced, as does the roundabout. The Clerk will bring the appropriate catalogues to the next meeting.12. To discuss the grass at Church Close
As Dist Cllr Labouchere was not present, he could not be asked how things were progressing but the Clerk will chase this situation.13. To receive feedback from the L.D.F. meeting
Cllr Dye gave a verbal report to the other Parish Councillors, as she had attended the meeting.14. To authorize any necessary Financial Transactions necessary and set the Precept
Cllr Dye proposed the following financial transactions be authorized and this was seconded by Cllr Soar.Donation to Village Hall £120.00 W Blake (Community Car) £98.50
G Hubbard (reimbursement of Breckland advert) £10.00 The Royal British Legion £18.00
Gary Lake £2,794.00Cllr Soar proposed the precept be set at £11,250.00 and this proposal was seconded by Cllr Dye. Carried by the Council.
15 To receive items for next agenda
To discuss Church Close with Dist Cllr John Labouchere
To discuss allotments
To set meeting dates for the first quarter of the year
To discuss new swings
To discuss S.A.M.
To discuss grass cutting with Gary Lake16. To confirm date and time of next meeting
- TBA!There being no further business to discuss, the meeting finished at 9.36 p.m.*
MINUTES OF MEETING OF WHISSONSETT PARISH COUNCIL HELD ON
WEDNESDAY 13th JUNE 2007 AT 7.30 p.m. IN THE VILLAGE HALL
Present: D Burton (Acting Chairman), S Dye, J Soar, T Ulph, and C Lee (Acting Clerk)
Mr T Needham from Breckland Council and five members of the public1. To co-opt a Parish Councillor/s to fill vacancies
Mrs A Blake’s nomination papers for the recent election had been mislaid in the post and she therefore offered herself for co-option at the meeting. Mr Ulph proposed but no-one seconded and therefore no co-option was possible.2. Welcome and apologies for absence
Mr Burton welcomed everyone to the meeting. Apologies were received from Mr G Rutter who could not get back in time from a business appointment.3. To confirm & accept Minutes of 10th May 2007 Annual meeting
Minutes of previous meeting, having been circulated, were confirmed as correct and Mr Soar proposed their signature and Mrs Dye seconded.4. To report on any matters arising from the minutes of the meeting (not on agenda)
There were no matters arising from the previous minutes not on the
agenda.5. To welcome Mr Tony Needham – Community Development Officer
Chairman then opened discussion on new Village Hall and welcomed Mr
Needham, Community Development Officer for Breckland District Council.
Mr Soar said the proposal was to demolish the Village Hall and build a new one on the Playing Field with Government or EU money. This would include a new Bowls Club, children’s’ play area and possibly a bar. Mr Ulph supported the idea.
Mrs Dye said the youth of the village needed sports courts. Chairman asked for comments from the public and they were not in favour of the change. Mr Soar felt there was a need in winter for children to play indoors.
Mr Tony Needham then took the floor and said there was not a lot of funding
available for village halls at present. No lottery funding is available but
Breckland District Council has money available up to £30,000. If the current village hall land was sold for development you could use that money. You would need to consult Highways and Environmental Health on noise issues as well as the planners but the Council looks sympathetically upon such projects provided there is support from the local community. You would need to find your own architect and tell him how much you want to spend.
The Rural Development Council has advice for village halls and probably names of architects.
The issue of access could be a problem but JS thought there was a way round it. Mr Needham said a new bowling green could cost between £40 – 70,000.Discussion was opened to members of the public. One member felt the project did not have the backing of the whole council and a referendum
carried out several years ago was against it.In conclusion Mr Needham said you could build up a fund through the precept year by year. He would be willing to come out again if needed. He then left the meeting.
Mr Soar felt there should be a meeting with the village hall committee or they could come to the next Parish Council meeting.
6. To discuss the contract for future grass cutting
This was agreed and signed by the Vice Chairman.7. To discuss Youth Issues.
Mrs D said a committee had been formed and a bank account is being organised. The Youth Workers were leaving shortly and Mrs Dye and two others would continue.8. To discuss Highway Matters.
Spring well should be on the agenda for the next meeting.9. To discuss Planning.
An application for renewal of permission to erect two three-
bedroom holiday units at Hall Farm was considered as the original
permission would lapse shortly and the owner would like to continue
with this at a later date. Mr Soar proposed and Mr Ulph seconded that the application be supported.10. To discuss Correspondence.
Various correspondence will be circulated.11. To discuss Notice Board.
Mr Soar will try and attend to this tomorrow.12. To discuss Finance.
Cheques were agreed and signed as follows:
£2,500.00 G & T Lake for grass cutting (replacement cheque)
£500.00 G Hubbard (personal cheque for £500.00 given to Youth Group)
£520.05 G Hubbard for items purchased from Argos for Youth GroupMr Soar proposed and Mr Ulph seconded that Mr G Rutter be a signatory to the account to replace A Blake who was no longer Councillor. Clerk to send letter deleting her from the account.
Mrs Dye requested that Clerk have figures for Youth Group finances for next
meeting.Value added tax paid to Bowls Club needs to be reclaimed from them as we were not able to claim it back from Customs & Excise. This should be on next agenda and G Riches needs to be consulted.
13. To discuss Revised Code of Conduct.
To be considered at next meeting.Public Participation
The maintenance of a piece of land on Church Close was still disputed and it had not been clarified by the District Councillor whether this was the responsibility of Broadland Housing or Breckland Council. It was also reported that the Dereham Road sign still lies on the ground and the Clerk needs to notify Highways.
It was questioned whose responsibility the playing field was and it was
confirmed that the Parish Council cuts the grass.Representatives from the Village Hall Committee said they felt they were
not getting support from the Parish Council. No-one had attended their
committee meeting. SD will go when she can. Their next meeting would
be on 25 June at 7.30 and Clerk should see if she can drum up some support
among Parish Councillors or anyone else.
Mr Soar proposed that the possibility of bringing the Village Hall under the Parish Council be discussed at the next meeting under a sub-committee. Mr Ulph seconded this. Mrs Dye proposed and Mr Soar seconded that she would bring along forms to apply for sports funding. It was suggested that we invite the Village Hall committee to the next parish council meeting.14. To confirm Date of next meeting
Wednesday 8th August at 7.30 p.m. is the date set for the next meeting.The Meeting closed at 8.50 p.m.
Agenda for Wednesday 8th August 2007 at 7.30 pm.
1. Welcome and to accept apologies for absence
2. To co-opt a Parish Councillor, if possible
3. To receive any Declarations of Interest
4. To confirm and accept Minutes of the 13th June 2007 meeting
5. To report on any matters arising from the minutes 13th June (not on agenda)
6. To receive report from District Councillor
PUBLIC PARTICIPATION
7. To discuss any Planning issues
8. To adopt revised Code of Conduct
9. To discuss Correspondence – letter from Mr English
10. To discuss any Highways Matters
11. To discuss Mr Gary Lake’s grass cutting contract
12. To authorize any necessary Financial Transactions necessary
Clerk’s reimbursement of £4.95 for No Smoking sign
Clerk’s salary and expenses13 To receive items for next agenda
14. To confirm date and time of next meeting
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MINUTES OF MEETING OF WHISSONSETT PARISH COUNCIL HELD ON WEDNESDAY 13th JUNE 2007 AT 7.30 p.m. IN THE VILLAGE HALL
Present: D Burton (Acting Chairman), S Dye, J Soar, T Ulph, and C Lee (Acting Clerk)
Mr T Needham from Breckland Council and five members of the public1. To co-opt a Parish Councillor/s to fill vacancies
Mrs A Blake’s nomination papers for the recent election had been mislaid in the post and she therefore offered herself for co-option at the meeting. Mr Ulph proposed but no-one seconded and therefore no co-option was possible.2. Welcome and apologies for absence
Mr Burton welcomed everyone to the meeting. Apologies were received from Mr G Rutter who could not get back in time from a business appointment.3. To confirm & accept Minutes of 10th May 2007 Annual meeting
Minutes of previous meeting, having been circulated, were confirmed as correct and Mr Soar proposed their signature and Mrs Dye seconded.4. To report on any matters arising from the minutes of the meeting (not on agenda)
There were no matters arising from the previous minutes not on the
agenda.5. To welcome Mr Tony Needham – Community Development Officer
Chairman then opened discussion on new Village Hall and welcomed Mr
Needham, Community Development Officer for Breckland District Council.
Mr Soar said the proposal was to demolish the Village Hall and build a new one on the Playing Field with Government or EU money. This would include a new Bowls Club, children’s’ play area and possibly a bar. Mr Ulph supported the idea.
Mrs Dye said the youth of the village needed sports courts. Chairman asked for comments from the public and they were not in favour of the change. Mr Soar felt there was a need in winter for children to play indoors.
Mr Tony Needham then took the floor and said there was not a lot of funding
available for village halls at present. No lottery funding is available but
Breckland District Council has money available up to £30,000. If the current village hall land was sold for development you could use that money. You would need to consult Highways and Environmental Health on noise issues as well as the planners but the Council looks sympathetically upon such projects provided there is support from the local community. You would need to find your own architect and tell him how much you want to spend.
The Rural Development Council has advice for village halls and probably names of architects.
The issue of access could be a problem but JS thought there was a way round it. Mr Needham said a new bowling green could cost between £40 – 70,000.Discussion was opened to members of the public. One member felt the project did not have the backing of the whole council and a referendum
carried out several years ago was against it.In conclusion Mr Needham said you could build up a fund through the precept year by year. He would be willing to come out again if needed. He then left the meeting.
Mr Soar felt there should be a meeting with the village hall committee or they could come to the next Parish Council meeting.
6. To discuss the contract for future grass cutting
This was agreed and signed by the Vice Chairman.7. To discuss Youth Issues.
Mrs D said a committee had been formed and a bank account is being organised. The Youth Workers were leaving shortly and Mrs Dye and two others would continue.8. To discuss Highway Matters.
Spring well should be on the agenda for the next meeting.9. To discuss Planning.
An application for renewal of permission to erect two three-
bedroom holiday units at Hall Farm was considered as the original
permission would lapse shortly and the owner would like to continue
with this at a later date. Mr Soar proposed and Mr Ulph seconded that the application be supported.10. To discuss Correspondence.
Various correspondence will be circulated.11. To discuss Notice Board.
Mr Soar will try and attend to this tomorrow.12. To discuss Finance.
Cheques were agreed and signed as follows:
£2,500.00 G & T Lake for grass cutting (replacement cheque)
£500.00 G Hubbard (personal cheque for £500.00 given to Youth Group)
£520.05 G Hubbard for items purchased from Argos for Youth GroupMr Soar proposed and Mr Ulph seconded that Mr G Rutter be a signatory to the account to replace A Blake who was no longer Councillor. Clerk to send letter deleting her from the account.
Mrs Dye requested that Clerk have figures for Youth Group finances for next
meeting.Value added tax paid to Bowls Club needs to be reclaimed from them as we were not able to claim it back from Customs & Excise. This should be on next agenda and G Riches needs to be consulted.
13. To discuss Revised Code of Conduct.
To be considered at next meeting.Public Participation
The maintenance of a piece of land on Church Close was still disputed and it had not been clarified by the District Councillor whether this was the responsibility of Broadland Housing or Breckland Council. It was also reported that the Dereham Road sign still lies on the ground and the Clerk needs to notify Highways.
It was questioned whose responsibility the playing field was and it was
confirmed that the Parish Council cuts the grass.Representatives from the Village Hall Committee said they felt they were
not getting support from the Parish Council. No-one had attended their
committee meeting. SD will go when she can. Their next meeting would
be on 25 June at 7.30 and Clerk should see if she can drum up some support
among Parish Councillors or anyone else.
Mr Soar proposed that the possibility of bringing the Village Hall under the Parish Council be discussed at the next meeting under a sub-committee. Mr Ulph seconded this. Mrs Dye proposed and Mr Soar seconded that she would bring along forms to apply for sports funding. It was suggested that we invite the Village Hall committee to the next parish council meeting.14. To confirm Date of next meeting
Wednesday 8th August at 7.30 p.m. is the date set for the next meeting.The Meeting closed at 8.50 p.m.
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MINUTES OF PARISH COUNCIL MEETING
HELD ON 25th JANUARY 2007 AT 7.30 P.M. IN
WHISSONSETT VILLAGE HALLPresent: Cllr G Rutter (Chairman), Cllr D Burton, Cllr S Dye, Cllr J Soar, Cllr M Davenport, Cllr T Ulph, Cllr A Blake and 10 adult members of the Public plus some members of the Youth Club were also present.
1. Welcome and to accept apologies for absence
The Chairman welcomed everyone to the meeting. Apologies for absence were received from Dist Cllr J Labouchere.The Chairman explained that the members of the Youth Club had chosen to be present as they wished to discuss a few issues. They asked the Parish Council if they could renovate the bus shelter. The Parish Council said it would supply the paint and brushes. Cllr Davenport said he will go with some members of the club to make sure the bus shelter is safe to renovate and discuss ideas for renovation.
One female youth said she intended to carry out a sponsored walk and the money raised could be used towards a Youth Club outing.
The Parish Council had been invited to a tea and coffee session on 9th February between 7.45 pm and 8.30 pm.
The idea of some youths and adults carrying out a village clean up was also discussed.
Dog fouling is a problem in the village and Cllr Davenport suggested that the youths in the village be made away of the problems caused by allowing their dogs to foul the roads, etc.
Ms A Hopper, who was listed under agenda item 6, spoke about her role as a Youth Worker with Children’s services. She is responsible for Whissonsett. There is some central government money available. Children between the ages of 13 years and 19 years can apply for money. She suggested that maybe, instead of renovating the bus shelter, that they apply for funding to purchase a youth shelter.
She mentioned that 9on 15th February, during School Half Term, there is a two hour activity taking place in the Village Hall for 5-11 year olds.
She and the Youths were thanked for attending.
The meeting then reverted back to the agenda.
2. To receive any Declarations of Interest
There were no interests declared.3. To confirm and accept Minutes of the 23rd November 2006 meeting
At this point Cllr Utph had to leave the Parish Council meeting.Cllr Burton proposed the Chairman should sign these minutes as a true and accurate record of the meeting. This proposal was seconded by Cllr Soar. Unanimous agreement.
4. To report on any matters arising from the minutes of the meeting (not on agenda)
Cllr Dye offered to resume proceedings with relation to the Village Appraisal, owing to the death of Mr McGregor.
5. To receive report from District Councillor
Dist Cllr Labouchere was not present and there was no report available.6. To discuss any Youth Issues (representative may be present)
Ms Hopper had already spoke about her role under item 1.
Hall Hire Fees and associated hiring agreement
Cllr Dye spoke about the hiring agreement. It seems that anyone who hires the hall needs to abide by the rules laid down in the hiring agreement of the Village Hall.
It was thought useful that a meeting should take place early February between the Parish Council and the Village Hall Committee. The youth will be invited to the meeting to discuss trying to obtain a grant for new playing field equipment. Cllr Soar proposed the idea of the meeting. Cllr Burton seconded this proposal. Cllr Soar also proposed that the Village Hall be asked to extend its free hiring for an indefinite period and this assurance must be given before the end of February. The Chairman seconded the proposal. Cllr Blake said she wished to contact the Village Hall insurance company regarding the situation.
CRB Checks
If the Youth Club joins the Norfolk Council for Voluntary Youth Services, at a cost of £25.00, Mr Mike Tingley will organize CRB checks at a cost of £7.50 each instead of £12.00. Cllr Soar proposed the £25.00 be paid by the Parish Council and this was seconded by Cllr Burton.
Anti-social behaviour diaries – 11 issued to date
Breckland Council has not been receiving anything back regarding the diaries. Problems still must be reported.The letter that had been created earlier regarding the Youth proposals, which is now historic, seems pointless in being sent. Cllr Soar proposed it is not sent now. This proposal was seconded by Cllr Davenport.
7. To discuss dog fouling in and around the village
Cllr Davenport said dog fouling was a big problem in the village. The Clerk will arrange for 6 A4 signs to be made through Hudson Signs.PUBLIC PARTICIPATION
8. To discuss any Highways Matters
Some Highways matters were discussed under Public Participation. The Dereham Road sign, opposite Wash Lane, is still missing. The Clerk will again inform Highways and she will inform them also of the water problem caused by ……………..
9. To discuss Church Close
A letter had been received from Broadland Housing outlining three options. Cllr Soar proposed all three options be rejected and the Clerk was asked to write to Broadland reminding them that they are responsible. Cllr Burton seconded the proposal. The Clerk was asked to contact Mr Lake, the grass cutter and invite him to quote for cutting the said area of grass.10. To discuss any Planning issues
Ref. 3PL/2006/1858/F Mr & Mrs Stangroom, 472 Horningtoft Road, alterations & extensions to dwelling, conversion of garages to form self contained unit including 1st floor. Cllr Burton proposed the Parish Council supports this application. Cllr Soar seconded the proposal.Ref. 3PL/2006/1567/CU Stuart Warden, The Swan Inn, change of use of pub to living accommodation. 3 Parish Councills did not object, 2 Parish Councillors did object, 1 Parish Councillor abstained from voting.
Cllr Dye commented that Mr Warden changed the use and then put the application back many months later, making it difficult to object or not object to the changes.
Cllr Burton proposed that, in future, a planning application meeting should take place to discuss planning applications. Cllr Soar seconded this proposal.
11. To discuss Correspondence
Letter from Mr & Mrs English regarding Parish Council matters – Cllr Burton and the Chairman objected to the first paragraph of the letter as they both felt some of the statements made were untrue. The Chairman went through the letter with the rest of the Parish Councillors and the Clerk was asked to reply to it. She was also asked to contact Mr Lake to ascertain why he is communicating with Mrs English when he had specifically been told only to communicate with Parish Councillors.Letter from Mr & Mrs English re the Playing Field – They were thanked for their hard work and the Parish Council feels it wishes for the conservation area to be left alone. The playing field needs much attention and Cllr Burton proposed the roundabout is removed. Cllr Soar seconded this proposal.
The lock on the gate needs attention and this will be dealt with soon.
There is evidence of fresh moles. The situation will be looked at once a quarter and if necessary Willowdale will be asked to deal with it. The charge will be £100.00 a quarter. It was decided not to allow the problem to get out of hand again.
12. To authorize any necessary Financial Transactions necessary
The following financial transactions were authorized for payment.
W M Blake Community Car £50.40
Willowdale Pest Management £470.00
Mrs G Hubbard Salary £270.00 Expenses £52.20 = £322.2013. To receive items for next agenda
Youth Issues
Notice Board14. To confirm date and time of next meeting
There being no further business to discuss, the meeting finished at 9.47 p.m.
The next meeting will be held on Thursday 15th March 2007 at 7.30 p.m. in the Village Hall. The Annual Meeting of the Parish Council and the Annual Meeting of the Parish will take place on 10th May 2007.*
October 2006.
Present: Cllr J Soar, Cllr D Burton, Cllr S Dye, Cllr G Rutter,
Cllr M Davenport, Cllr T Ulph, Cllr A Bl;ake and
Dist Cllr J Labouchere
Mrs Tracey Baxter, Anti Social Behaviour Officer at Breckland
Miss Hazel Grimmer, Police Community Support Officer16 members of the Public were also present
The Chairman welcomed everyone to the meeting and opened it by paying tribute to MrDouglas Macgregor, who had died recently. A letter of condolence will be sent to his wife.
1. To accept apologies for absence
There were no apologies to be received.2. To receive any Declarations of Interest
There were none declared.3. To discuss maintenance of grass at Meadow Close
A meeting with Broadland Housing had taken place. The residents present commented that, when the land was handed over to Breckland, Breckland stated they would look after the land. Mr Labouchere said a plot of land was transferred to Broadland and Broadland took on the grass mowing rites.Two points were discussed:-
1) Broadland should give Breckland some money and carry on mowing.
2) The Parish Council receive some money and deal with the mowing.The most favoured will probably be the Parish Council receiving some money for grass mowing.
The two areas around Church Close are no longer mowed. Since the ‘dig’ the archaeological plot has not been cut. Mr Labouchere was asked to give an assurance that no decision is made without the Parish Council being involved. He said he would try to make that the case. He hoped he would be consulted on any deals and that he will be told where the money will come from. He was asked to talk to Breckland about the possibility of using the piece of land for play.
4. To discuss anti social behaviour with Breckland representative and Police representative
Mrs Tracey Baxter, the Anti Social Behaviour Officer from Breckland and Miss Hazel Grimmer, the Police Community Support Officer were in attendance to discuss and help with this issue. They are part of the Crime and Anti Social Behaviour Partnership. They were aware of the problems the Church had suffered. There had been 11 reported crimes since April and 61 telephone calls to the Police complaining of rowdy and nuisance behaviour. Last month Miss Grimmer had been carrying out patrols around the village. The alcohol problem that exists is now in hand.The important factor is that the Public must report incidents.
Anti social behaviour problems can now be reported through Crime Stoppers.
An ASBO has to be proven to be necessary. The remit of the Partnership is to help the problem child, rather than punish. Schools have an important role to play. It is not acceptable to take photographs of children misbehaving. Cllr Rutter showed Mrs Baxter the letter that will be sent out to households and she thought it was a good idea. The Parish Council will try to get the Youth Council and Youth Forum involved. Any thoughts regarding the letter should quickly be given to Cllr Ulph and then the letter can be distributed.
The Clerk will contact the Youth Community Group and invite them to attend.
Mrs Baxter and Miss Grimmer praised the Parish Councillors for being pro-active as they regard this as very useful in the community. Giving as child a voice was thought to be a step in the right direction.
They were thanked for attending.
5. To confirm and accept Minutes of the 31st August 2006 meeting
Cllr Burton proposed the Chairman should sign these minutes as a true and accurate record of the meeting. This proposal was seconded by Cllr Davenport. Unanimous agreement.6. To report on any matters arising from the minutes of the meeting (not on agenda)
There were no matters arising.
.
7. To receive report from District Councillor
Mr Labouchere reported that Breckland are making a great deal of money and £7m has been generated through Capita and Breckland’s abilities are being sold to their clients. A water survey is to be undertaken in the County. Bores and wells levels are to be compared now and in the past. Water is being shipped to Essex.8. To discuss any Planning issues – The Swan Pub
The ex landlord of the Swan was present, so he spoke about the situation. He apologized for the time scale regarding the submission of plans and said he will be submitting an application for full permission to convert shortly. He has been in consultations with Debbie Wragg at Breckland. He was asked if he had a dog kennel business and denied this suggestion.9. To discuss the seat
This still has not been placed so Justin will be contacted about this.10. To discuss Correspondence
There were no items that warranted major discussion, so the correspondence will be circulated in the box.
11. To discuss Children’s Play Area
As more vandalism has taken place, it was felt the idea of purchasing more play equipment was not sensible. It will be more useful to have consultations with professional Youth Workers.
12. To discuss any Highways Matters
Hedge on New Road property – Mr Stangroom will be cutting it.
The Dereham Road sign has now totally disappeared. The Clerk to inform Highways
The Clerk will also contact Highways regarding the cut outs.
The Clerk will invite Mr Lake to attend the next meeting.13. To authorize any necessary Financial Transactions necessary
W M Blake Community Car £93.89 Clerk Salary & Expenses £361.20
G & R Building & Maintenance Fakenham Ltd. £139.20Cllr Soar proposed the financial transaction be authorized. This proposal was seconded by Cllr Davenport.
14. To receive items for next agenda
Schedule for Play Area/Youth issues/Activities
Breckland + Others to talk15. To confirm date and time of next meeting
The next meeting will be held on Thursday 23rd November 2006 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 9.10 p.m.
PUBLIC PARTICIPATION
Minimal discussion took place regarding anti social behaviour.
*
Notice of Meeting of Parish Council
A meeting of the above named Parish Council will be held at the Village Hall on Thursday 23rd November 2006 at 7.30 pm. All members of the Public are invited to attend.15th November 2006 Clerk:- G Hubbard (Mrs)
Tel/Fax 01362 693427
AGENDA1. Welcome and to accept apologies for absence
2. To receive any Declarations of Interest
3. To confirm and accept Minutes of the 12th October 2006 meeting
4. To report on any matters arising from the minutes of the meeting (not on agenda)
5. To receive report from District Councillor6. To discuss any Planning issues
7. To discuss the seat
8. To discuss Correspondence
9. To discuss grass cutting with Mr Lake (if present)
10. To discuss any Highways Matters11. To set the Precept for 2007/2008
12. To authorize any necessary Financial Transactions necessary
13. To discuss Youth Issues
14. To receive items for next agenda
15. To confirm date and time of next meeting
PUBLIC PARTICIPATION*
August 2006.
Present: Cllr J Soar, Cllr D Burton, Cllr S Dye, Cllr G Rutter,
Cllr M Davenport, Cllr T Ulph and Dist Cllr J Labouchere
5 members of the Public were also present1. Welcome and to accept apologies for absence
An apology for absence was received from Cllr A Blake and this was accepted.2. To receive any Declarations of Interest
There were none declared.3. To confirm and accept Minutes of the 6th July 2006 meeting
Cllr Burton proposed the Chairman should sign these minutes as a true and accurate record of the meeting. This proposal was seconded by Cllr Soar. Unanimous agreement.4. To report on any matters arising from the minutes of the meeting (not on agenda)
There were no matters arising5. To receive report from District Councillor
Dist. Cllr Labouchere spoke briefly about Breckland’s intentions regard the Barnham Broom Hotel and Country Club. He was thanked for his attendance.6. To discuss any Planning issues
Letter from Breckland re planning applications – refusals take up much time and some planning applications are definitely outside policy, so these will be delegated to officers without coming to Committee. However Mr Labouchere can be requested to bring to Committee applications as the Wad member.Copy of letter to Mr Warden at The Swan Pub – he has not complete some documentation within the set time. It will be discussed at a Planning meeting on 4th September. Mr Labouchere will inform the Clerk of the outcome.
Breckland – 3PL/2006/0969/F Mr & Mrs Lewis, The Old Forge, 1st floor extension, planning permission passed.
7. To discuss Insurance and the seat
The cheque for £573.09 has been received from Zurich. The policy excess and the VAT were deducted. It will be situated next to the play area. Justin will be asked to position it, take the existing one out and put the new one in. Cllr Soar proposed this action and it was seconded by Cllr Ulph.8. To discuss Correspondence
Broadland Housing – invitation to ceremony and lunch on 13th September. None of the Parish Councillors would be able to attend. The Clerk would be going. Two residents said they wished to go, so the Clerk would inform Broadland Housing.
Letter to Clerk from Breckland regarding non display of Public Notice. Cllr Soar proposed and Cllr Burton seconded the proposal that the Clerk write to Breckland regarding this matter and send a copy to Mr Labouchere.Letter from the Bowling Club regarding trimming back the trees in Church Lane. Cllr Burton will meet with someone from the Bowls Club and discuss this tree lopping.
Letter from Church Close re grass cutting. Mr & Mrs Barker stated that Broadland Housing is now asking the residents of the area to pay for grass cutting. Mr Labouchere will try to clarify the situation as Breckland was going to ask Broadland about this. Mr Labouchere will inform the Clerk of the outcome. The Clerk will write to Broadland on behalf of Church Close, stating that the Parish Council is waiting to hear from Mr Labouchere.
Mr Gary Lake has written requesting he carries out an extra cut. Cllr Davenport proposed this be accepted and Cllr Soar seconded this request.
The Chairman had received two letters, one from Lesley Pegg and one from Carol Fothergill discussing ongoing disturbances from the youth and children of the village. Cllr Burton suggested the Clerk contact the person responsible for Asbos and ask for legal assistance. The Chairman and the other Parish Councillors will deliver a letter to all the houses, stating that the Parish Council has powers regarding unacceptable behaviour and will use those powers. A leaflet will state that if damage is done, it will need to be paid for and criminal damage will not be tolerated.
9. To discuss Children’s Play Area
The two letters received regarding problems in connection with the play area will be answered. Quotes have been received regarding the fence and it was decided to accept the quote from G & R Building and Maintenance Fakenham Ltd.10. To discuss Archaeological excavation work at Church Close
The Clerk had been assured that there was no intention to build further houses at Church Close.11. To discuss vacancy for Tree Warden + tree preservation discussion
Breckland has been informed that Mr English is no longer the Tree Warden. A poster will be displayed stating there is now a vacancy. Cllr Burton had been informed by Breckland that there is no longer a Tree Preservation Consultant. Cllr Davenport proposed that Cllr Burton look at the beech trees. The Parish Councillors know there is a fungi problem but not much can be done about it.12. To discuss any Highways Matters
The Clerk was asked to contact Highways stating that the Parish Council did not request that the ‘passing areas’ were to be filled in. She is to ask that they reconsider this action. She is to ask for feedback regard SAM and will the people who organized it, be returning.Cllr Soar proposed that the estimate from G & R Building and Maintenance Fakenham Ltd for £1`18.47 be accepted. Cllr Burton seconded the proposal.
13. To authorize any necessary Financial Transactions necessary and to adopt Annual Return (pls bring your accounts with you)
Glasdon Manufacturing Ltd £790.88
G & R Builders and Maintenance Fakenham Ltd. £572.44
Fakenham Sign Co £25.00
Norfolk Accident Rescue Service £50.00
Cllr Soar proposed the above invoices be authorized for payment. This was seconded by Cllr Davenport. They also voted to adopt the Annual Return.14. To discuss quotes obtained re damage to gate and fence
Wensum Engineering Ltd had submitted a quote for repairing the fence and installing a new turnstile and railings to the value of £1041.00. Because of the high cost, the Clerk will obtain an Awards For All pack to try to receive some funding.15. To receive items for next agenda
Update re Village Appraisal (invite Mr D McGregor)
Youth Issues and Asbos
16. To confirm date and time of next meeting
The next meeting will be held on Thursday 12th October2006 at 7.30 p.m. in the Village Hall.There being no further business to discuss, the meeting finished at 10.00 p.m.
PUBLIC PARTICIPATION
A hedge needs cutting and Cllr Burton was told where it is, so he will speak to the owners.
Louvaine Charalameous said that at the bottom end of the playing field she had seen a sign saying ‘no powered vehicles’ so that notice should be adhered to. She thought the Asbo Officer at Breckland should be contacted.*
